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Hillsborough County Government

Legal Administrative Assistant (#LGAASTTPAO) TPAO
$22.57-$40.36 Hourly / $3,912.13-$6,995.73 Monthly / $46,945.60-$83,948.80 Yearly




JOB OVERVIEW

Performs highly independent administrative and support duties of complex office functions associated with the operation of a Legal Department.

MINIMUM QUALIFICATIONS

A Bachelor's Degree; and
Two years of Secretarial or Administrative experience with at least one year spent in a legal setting performing legal administrative duties.

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

JOB SPECIFIC COMPETENCIES

  • Considerable knowledge of legal office administrative practices and procedures
  • Working knowledge of legal terminology
  • Some knowledge of legal proceedings and the legislative process
  • Ability to plan, organize and supervise the work of others
  • Ability to effectively schedule work for timely completion
  • Ability to work effectively with high level stakeholders
  • Ability to perform and coordinate multiple legal related projects simultaneously
  • Ability to work effectively with others
  • Ability and willingness to provide basic legal assistance and/or conduct legal research under the supervision of an attorney
  • Ability to use a computer and related software

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Assists and advises Attorneys on matters relating to the formulation and implementation of broad policies and program objectives.
  • Implements and directs designated administrative and support office functions.
  • Tracks legislative bills to ensure timely administrative response.
  • Prepares legal pleadings and correspondence as directed.
  • Functions in a protem capacity performing all duties as delegated.
  • Serves on internal administrative and policy bodies as a representative of the department head.
  • Investigates and defines problems, conducts research and formulates and proposes methods of resolution.
  • Monitors, supervises, and coordinates administrative services and assists in the preparation of annual budgets.
  • May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.
  • May supervise Legal Secretaries.
  • Performs business related activities and functions regarding legal office administrative practices and procedures.
  • Performs other related duties as required.

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.


CLASS: LGAASTTPAO; EST: 11/28/2017; REV: ;