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Hillsborough County Government

Legal Secretary (#LEGSECGENL) GENL
$16.20-$25.72 Hourly / $2,808.00-$4,458.13 Monthly / $33,696.00-$53,497.60 Yearly




JOB OVERVIEW

Performs a variety of secretarial and administrative functions in support of a legal staff of a county wide agency. 

MINIMUM QUALIFICATIONS

An Associate's Degree from an accredited college or university with a major in Secretarial Science; and

Two or more years of experience as a secretary, which included one or more years as a legal secretary. 

Or any equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted below.

TESTING REQUIREMENTS

A passing score on multiple-choice test number 84; and
50 net words per minute on a typing test.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Considerable knowledge of legal office administrative practices and procedures.
  • Considerable knowledge of legal terminology and court procedures.
  • Considerable knowledge of the operation of word processing and data processing equipment.
  • Working knowledge of English grammar, punctuation and spelling.
  • Ability to work effectively with others.
  • Ability to transcribe dictation.
  • Ability to type.
  • Ability to use a computer and related software.
  • Ability to handle confidential information.
  • Ability to maintain work related records and prepare reports.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

  • Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.
  • Composes, edits and types correspondence.
  • Coordinates the distribution of incoming and outgoing mail.
  • Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases.
  • Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.
  • Acts as liaison with witnesses and prepares subpoenas for depositions and trial.
  • Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.
  • Maintains files and tracks deadlines for discovery and responses to pleadings.
  • Files complaints and other pleadings with the appropriate court and/or judge.
  • Maintains activity reports and submits appropriate documentation to specific units.
  • Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.
  • Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.
  • Maintains the confidentiality of records and reports pertaining to the work of the division or department.
  • May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.
  • Performs business related activities and functions regarding legal office administrative practices and procedures.
  • Performs other related duties as required.

ADDITIONAL REQUIREMENTS FOR SOME POSITIONS

Possession of a valid Driver License.

CLASS: LEGSECGENL; EST: 9/19/2001; REV: 3/26/2012;