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Hillsborough County Government

Division Manager Fiscal & Accounting Svs (#DMGRFAUNM4) UNM4
$34.53-$55.24 Hourly / $5,985.20-$9,574.93 Monthly / $71,822.40-$114,899.20 Yearly




JOB OVERVIEW

The Fiscal Services Division Manager has overall management responsibility for line department accounting and financial reporting support, managerial accounting services including service and unit costing and reporting; capital project fiscal/accounting support; and Oracle EBS end user support and troubleshooting.  In addition to the management of ESQA’s departmental staff, the Fiscal Services Division Manager is responsible for coordination/collaboration with County Fiscal Managers and accounting staff for oversight/monitoring and management of BOCC accounting procedures, processes and reporting utilized by BOCC departmental staff and for support of tasks performed by more than 100 accounting/fiscal staff throughout departments under the County Administrator.  The Fiscal Services Division Manager has responsibility for maintaining a thorough understanding of Oracle EBS modules, integrations, processes and configurations, and for ensuring assigned staff maintain the knowledge level necessary to identify risks and implement risk mitigation strategies; to effectively evaluate and leverage system functionality to troubleshoot Oracle EBS fiscal/accounting issues, implement short-term fixes and develop integrated business/fiscal processes and develop recommendations that lead to overall business process improvements, enhancements and increased efficiencies throughout departments under the County Administrator.  The Fiscal Services Division Manager manages two Fiscal Managers who supervise Senior Functional Business Analysts and professional accounting staff who are responsible for daily/ongoing end-user and management system support and troubleshooting; departmental accounting transactional processing and financial reporting, and troubleshooting.  In addition to direct functional support, the Division Manager is responsible for Oracle Accounting troubleshooting and evaluating issues and process; and developing, documenting, testing and implementing solutions.  The County has selected Lean Six Sigma methodologies for utilization in program and process reviews, documentation, assessments and improvements.  Therefore, the Division Manager will be responsible for utilizing Lean Six Sigma methodologies, when relevant, to improve fiscal and accounting processes utilized by staff under the County Administrator.  The Fiscal Services Division Manager will be expected to stay informed of accounting standards, including new standards issued by GASB in addition to all relevant accounting rules as they pertain to programs administered by staff under the County Administrator.  The Fiscal Services Division Manager is responsible for maintaining a thorough understanding of the County’s financial reporting in order to help ensure transactions are set-up/configured properly and correctly posting to sub ledgers and the general ledger and properly reported; assisting with the annual external audit/single audit; and assisting with the resolution of issues/observations/findings, etc. The Fiscal Services Division Manager has oversight responsibilities for ensuring BOCC accounting staff are properly trained, have comprehensive, relevant and up-to-date process and transactional training documentation, on-line and classroom training opportunities and related Oracle learning paths to maintain the knowledge and skills necessary to perform their duties successfully.  The Fiscal Services Division Manager will be responsible for assisting BOCC Accounting Managers and Accountants when needed with non-routine accounting and fiscal transactions, events and reporting including assistance with creating complex journal entries, processing transactions in the projects/grants sub ledgers and asset/component recording.  The Fiscal Services Division Manager may also be requested to assist departments with the development and/or review of department/project/grant specific accounting related processes and procedures.  The Fiscal Services Division Manager will be an integral part of the team responsible for fiscal data quality assurance, risk assessments, coordination of the County’s annual Federal and State Single Audits, and reviews/recommendations for internal controls.

MINIMUM QUALIFICATIONS

Bachelor’s Degree from an accredited college or university specializing in Accounting or Finance.  MBA is preferred.

10 years of accounting/financial reporting and/or financial statement auditing experience including 5 at the management level

Certified Public Accountant and/or Certified Government Finance Officer

 Transactional, process and reporting experience with an Enterprise Resource Planning (ERP) system.  Preference for Oracle EBS.

CORE COMPETENCIES

  • Customer Commitment: Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity: Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence: Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork: Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

WORK CATEGORY

Office conditions

Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

PHYSICAL REQUIREMENTS

Minimal – sitting, standing; no heavy lifting

DUTIES AND RESPONSIBILITIES

  • Leads and directs fiscal and accounting support activities for various departments/programs or provides leadership to those department specific accounting sections within departments.  As a member of ESQA’s of leadership team – attends management-level meetings; manages fiscal-related projects including supervision of 2 Fiscal Managers and their staff, including professional accountants and technical/functional Oracle EBS fiscal/budget/reporting support staff.
  • Takes the lead in collaborating with departmental management teams in order to provide support and to develop, manage and report needed fiscal information, dashboards and KPI’s including service costs, unit costing, actual and projected expenditures and revenues and position control.
  • Responsible for collaboration with supported department leadership staff in order to provide relevant and timely financial management, reporting and analysis. This includes management of various County Administrator departments, financial-related deliverables, program and process analysis, service and unit costing, reconciliations and confirmation of revenue and payment data; review and program/financial analysis, reporting, projections, and assisting with and/or developing enhanced solutions. 
  • Responsible for the development, management, monitoring/evaluation and training for accounting processes utilized by staff in departments under the County Administrator.    This position is responsible for identifying additional opportunities to leverage software and staff to implement efficiencies, enhanced data capture and reporting opportunities and develop/recommend solutions that impact several or potentially all departments under the County Administrator.
  • Acts as a liaison with County Finance to monitor and manage risks; workloads; fiscal-related processes; coordination of solutions for enhanced and improved system and process efficiencies and functionality.
  • Responsible for working with County Finance and external auditors to coordinate the County’s annual Federal and State Single audits; and assisting with reviews of other information in support of the preparation of the County’s Comprehensive Annual Financial Report.   Provides support throughout the annual external engagement with issue research and resolution, management representation letter review and analysis, acts as the County’s lead for audit response preparation, corrective action implementation and follow-up.
  • Monitors and manages fiscal services section performance metrics and KPI’s.  Meets routinely with County departmental leadership to evaluate section’s performance, understand changing needs, and to seek comprehensive feedback and suggestions to ensure existing processes, procedures and reporting are optimal.
  • Meets with multiple Department Directors and management staff as needed to discuss financial position, service and project costing, evaluate the fiscal impact of operational initiatives, and coordinates activities with other departments to ensure adequate flow of pertinent information. 

JOB SPECIFICATIONS

Critical Thinking:Highly Complex:  Work is broad in scope covering one or more complicated areas.  Policy, procedure and/or precedent are typically created by this position.  A high degree of analytic ability and inductive thinking is required to devise new non-standard approaches to highly intricate and/or technically complex issues.

Decision Making: Highly Complex:  Director is available to review established departmental and/or County objectives – however, this position functions as a subject matter expert and is expected to have the technical and educational competence required to make and support highly complex decision and/or recommendations.

Communication: Requires regular contacts with internal department staff and client departments and staff throughout the organization.  Must have the ability to articulate very complex accounting and finance related data, reporting and issues to County leadership in order to address issues, mitigate risks and make strategic decisions.

Strategic Planning: Responsibilities include assisting with the development of plans and supporting information, reports and documentation that will used to make decisions that having significant organizational impact regarding healthcare/benefits/risk management affecting resource management and retention; and cost containment.

Managerial/Operational Skills: Responsible for managing multiple programs and functions; and supervising assigned staff with full authority to deliver efficient and effective results.  Must have the ability to plan, direct and control projects, resources and staff.

Leadership: Highly developed leadership skills are a must to be successful.  As a significant portion of this work is high level with broad organizational impact – taking a leadership role in assembling teams of subject matter experts and leveraging these teams to manage projects through coordination, collaboration and evaluation is necessary to develop optimal solutions.


CLASS: DMGRFAUNM4; EST: 1/7/2018; REV: ;