The Fiscal Services Division Manager has overall management responsibility for line department accounting and financial reporting support, managerial accounting services including service and unit costing and reporting; capital project fiscal/accounting support; and Oracle EBS end user support and troubleshooting. In addition to the management of ESQA’s departmental staff, the Fiscal Services Division Manager is responsible for coordination/collaboration with County Fiscal Managers and accounting staff for oversight/monitoring and management of BOCC accounting procedures, processes and reporting utilized by BOCC departmental staff and for support of tasks performed by more than 100 accounting/fiscal staff throughout departments under the County Administrator. The Fiscal Services Division Manager has responsibility for maintaining a thorough understanding of Oracle EBS modules, integrations, processes and configurations, and for ensuring assigned staff maintain the knowledge level necessary to identify risks and implement risk mitigation strategies; to effectively evaluate and leverage system functionality to troubleshoot Oracle EBS fiscal/accounting issues, implement short-term fixes and develop integrated business/fiscal processes and develop recommendations that lead to overall business process improvements, enhancements and increased efficiencies throughout departments under the County Administrator. The Fiscal Services Division Manager manages two Fiscal Managers who supervise Senior Functional Business Analysts and professional accounting staff who are responsible for daily/ongoing end-user and management system support and troubleshooting; departmental accounting transactional processing and financial reporting, and troubleshooting. In addition to direct functional support, the Division Manager is responsible for Oracle Accounting troubleshooting and evaluating issues and process; and developing, documenting, testing and implementing solutions. The County has selected Lean Six Sigma methodologies for utilization in program and process reviews, documentation, assessments and improvements. Therefore, the Division Manager will be responsible for utilizing Lean Six Sigma methodologies, when relevant, to improve fiscal and accounting processes utilized by staff under the County Administrator. The Fiscal Services Division Manager will be expected to stay informed of accounting standards, including new standards issued by GASB in addition to all relevant accounting rules as they pertain to programs administered by staff under the County Administrator. The Fiscal Services Division Manager is responsible for maintaining a thorough understanding of the County’s financial reporting in order to help ensure transactions are set-up/configured properly and correctly posting to sub ledgers and the general ledger and properly reported; assisting with the annual external audit/single audit; and assisting with the resolution of issues/observations/findings, etc. The Fiscal Services Division Manager has oversight responsibilities for ensuring BOCC accounting staff are properly trained, have comprehensive, relevant and up-to-date process and transactional training documentation, on-line and classroom training opportunities and related Oracle learning paths to maintain the knowledge and skills necessary to perform their duties successfully. The Fiscal Services Division Manager will be responsible for assisting BOCC Accounting Managers and Accountants when needed with non-routine accounting and fiscal transactions, events and reporting including assistance with creating complex journal entries, processing transactions in the projects/grants sub ledgers and asset/component recording. The Fiscal Services Division Manager may also be requested to assist departments with the development and/or review of department/project/grant specific accounting related processes and procedures. The Fiscal Services Division Manager will be an integral part of the team responsible for fiscal data quality assurance, risk assessments, coordination of the County’s annual Federal and State Single Audits, and reviews/recommendations for internal controls.
Bachelor’s Degree from an accredited college or university specializing in Accounting or Finance. MBA is preferred.
10 years of accounting/financial reporting and/or financial statement auditing experience including 5 at the management level
Certified Public Accountant and/or Certified Government Finance Officer
Transactional, process and reporting experience with an Enterprise Resource Planning (ERP) system. Preference for Oracle EBS.
Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Minimal – sitting, standing; no heavy lifting
DUTIES AND RESPONSIBILITIES
Critical Thinking:Highly Complex: Work is broad in scope covering one or more complicated areas. Policy, procedure and/or precedent are typically created by this position. A high degree of analytic ability and inductive thinking is required to devise new non-standard approaches to highly intricate and/or technically complex issues.
Decision Making: Highly Complex: Director is available to review established departmental and/or County objectives – however, this position functions as a subject matter expert and is expected to have the technical and educational competence required to make and support highly complex decision and/or recommendations.
Communication: Requires regular contacts with internal department staff and client departments and staff throughout the organization. Must have the ability to articulate very complex accounting and finance related data, reporting and issues to County leadership in order to address issues, mitigate risks and make strategic decisions.
Strategic Planning: Responsibilities include assisting with the development of plans and supporting information, reports and documentation that will used to make decisions that having significant organizational impact regarding healthcare/benefits/risk management affecting resource management and retention; and cost containment.
Managerial/Operational Skills: Responsible for managing multiple programs and functions; and supervising assigned staff with full authority to deliver efficient and effective results. Must have the ability to plan, direct and control projects, resources and staff.
Leadership: Highly developed leadership skills are a must to be successful. As a significant portion of this work is high level with broad organizational impact – taking a leadership role in assembling teams of subject matter experts and leveraging these teams to manage projects through coordination, collaboration and evaluation is necessary to develop optimal solutions.
CLASS: DMGRFAUNM4; EST: 1/7/2018; REV: ;