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Hillsborough County Government

Contracts Management Specialist (#CTMTSPCBDK) CBDK
$16.96-$28.57 Hourly / $2,939.73-$4,952.13 Monthly / $35,276.80-$59,425.60 Yearly




JOB OVERVIEW

Performs duties assisting in the development and monitoring of contracts and bid procedures.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a GED Certificate; and
Three or more years of experience preparing or monitoring contracts.

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Working knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content.
  • Working knowledge of federal equal employment opportunity requirements as applicable to construction contracting.
  • Working knowledge of formats and styles used in legal documents.
  • Some knowledge of the principles and practices of accounting.
  • Ability to read, understand and interpret legal documents.
  • Ability to communicate effectively both orally and in writing.
  • Ability to work effectively with others.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Assembles bid documents and presents them for approval.
  • Maintains files of bids, quotations and contracts to include relevant data pertaining to the department involved, expirations, extensions, contractual payments or change orders.
  • Monitors expiration of bids and quotations, submits existing specifications to departments involved, coordinates changes and translates input received into bid document language and format.
  • Writes and posts legal advertisements, notices and bid invitations; assigns dates for bid openings; develops bid packages, and distributes bid documents to potential bidders.
  • Represents the department at pre-bid conferences and bid openings.
  • Processes contractual or final payments for design and/or construction projects to ensure that payment applications adhere to financial and contractual aspects of the contract.
  • Responds to notices to owners or status inquiries from surety companies or potential bidders, and provides them with technical and procedural information.
  • Reviews bids and quotation figures and calculations to ensure their completeness and conformity to specifications and determines if exceptions constitute disqualification.
  • Performs other related duties as required.

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.


CLASS: CTMTSPCBDK; EST: ; REV: ;