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Hillsborough County Government

Contracts Services Manager (#CSVMGRUNM4) UNM4
$35.05-$56.07 Hourly / $6,075.33-$9,718.80 Monthly / $72,904.00-$116,625.60 Yearly




JOB OVERVIEW

Supervises contract managers in developing and managing various funding agreements and related activities with non-profits, private developers and quasi-governmental agencies.  These agreements assist low-and moderate-income families retain access to safe, quality, affordable housing through use of federal and state funding.  Programs include rehabilitation assistance for homeowners and multi-family development, down-payment assistance, and development of single-family and multi-family units.

MINIMUM QUALIFICATIONS

Bachelor's Degree in Business Administration or related field.

Minimum of five years managing the analysis, development, and monitoring of contracts, bids, and requests for proposal.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

WORK CATEGORY

Light work - Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.  If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Office environment, requires travel within County and out of the County. Travel overnight for several days at a time for training in and out of state.

PHYSICAL REQUIREMENTS

Sitting, reaching, walking and lifting (10lbs).

DUTIES AND RESPONSIBILITIES

Supervises the crafting and execution of various funding agreements.  Review draft agreements and make needed corrections by incorporating comments from both the County Attorney's Office and Subrecipient's council.

Strategize weekly with Affordable Housing Services section managers and director to ensure timely expenditure of grant funds. Collaborate with Affordable Housing Services section managers to update mandatory plans and reports.

Supervise the management of open contracts and advise the Affordable Housing Services Diretor when contract modifications are needed. Research and provide direction to contract managers and non-profits on various client or programmatic issues.

Review and approve reimbursement requests submitted by contract managers to ensure the requests are allowable and funds are expended in a timely manner.

Meet with contract managers and Sub-recipients (kick-off-meetings) to discuss their scope of services, reporting requirements, payment terms and conditions and funding deadlines.

Review work specifications, attend walk-throughs and closings. Conduct site visits to ensure projects are moving forward and complying with federal and regulations.

Create/update programmatic policies and procedures. Map Affordable Housing Services processes and programs. Create and maintain the Affordable Housing Services Continuity of Operations Plan and the County's Disaster Temporary Housing Plan.

Monitor staff performance and record keeping daily to ensure Affordable Housing Services' files are complete and contracts are moving forward. Provide guidance for corrective action when performance issues arise.

 

 

JOB SPECIFICATIONS

Ability to research and provide strategies to non-profit organizations to solve programmatic issues.

Uses independent judgement by interpreting data to develop plans. Decision making has County-wide impact.

Excellent written and oral communciation skills are necessary to provide direction to staff and sub-recipients, developers and attorneys.

Ability to develop and update short-range and long-range operations plans.

Ability to lead and provide direction to staff.

Ability to manage multiple contracts with large funding amounts. Must possess strong organizational skills.  Attention to detail is a must.

Ability to analyze proposals for eligibility and the feasibility of the proposed project's completion based on the applicant's capacity.

Position requires an in-depth understanding of business processes and impact on internal/external stakeholders.

 

EMERGENCY MANAGEMENT RESPONSIBILITIES

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, the County’s Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.

CLASS: CSVMGRUNM4; EST: 5/21/2019; REV: ;