Hillsborough County Government logo or seal
Hillsborough County Government

Chief Procurement Analyst (#CHFPRAGENS) GENS
$25.69-$40.78 Hourly / $4,452.93-$7,068.53 Monthly / $53,435.20-$84,822.40 Yearly




JOB OVERVIEW

Performs advanced professional and administrative duties related to the complex procurement of commodities and services in a centralized procurement office. 

MINIMUM QUALIFICATIONS

A Bachelor's degree; and
Four years of experience procuring commodities and services.

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
  • JOB SPECIFIC COMPETENCIES

    • Extensive knowledge of County procurement policies, practices, procedures, and regulations.
    • Extensive knowledge of procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
    • Considerable knowledge of Federal, State, and local laws and regulations affecting procurement policies, practices and procedures.
    • Skill in the application of administrative techniques.
    • Skill in contract negotiations.
    • Skill in making presentations to groups.
    • Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.
    • Ability to prepare purchase orders, contracts, and similar documents.
    • Ability to establish and maintain effective working relationships with others within and outside own organization.
    • Ability to use a computer and related software.
    • Ability to collect, organize and evaluate data in order to develop logical conclusions.
    • Ability to use considerable initiative, think independently, and exercise sound judgment.
    • Ability to perform arithmetic calculations rapidly and accurately.
    • Ability to understand and follow oral and written instructions and directions.
    • Ability to communicate effectively, both orally and in writing.
    • Ability to plan, organize and oversee the work of others.
    • Ability to conduct research, collect and interpret data and develop logical conclusions.
    • Ability to evaluate the effectiveness of programs and work processes.
    • Ability to work effectively with others.

    REPRESENTATIVE DUTIES

    Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

    • Plans and implements the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of County agencies and departments.
    • May provide supervision, guidance, training and motivation to assigned personnel; coordinates functions; assigns, monitors and reviews work; evaluates performance, and initiates corrective action, as needed.
    • Coordinates and administers procurement planning sessions with user departments’ representatives to ensure understanding of the procurement process and associated timeframes, and establishes respective roles and responsibilities.
    • Provides consultation, professional and technical guidance and support to department /agency heads.
    • Ensures compliance with Federal and State laws, Hillsborough County policies and collective bargaining agreements.
    • Conducts research, and studies, and drafts/compiles oral and written reports of findings and recommendations.
    • Determines the appropriate method of solicitation in accordance with applicable laws and Board policies.
    • Reviews requisitions, specifications and scopes of work to ensure they promote competition and best value.
    • Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
    • Identifies potential vendors, using various sources, to ensure adequate competition.
    • Presides at the Pre-Bid/Proposal Conference to provide information and instructions, and responds to vendor questions to ensure the clarity of solicitation documents.
    • Identifies issues that require an addendum, and prepares and issues addendum to ensure all bidders have the same information.
    • Conducts public bid/proposal opening for projects over the formal bid threshold in accordance with established procedures.
    • Reviews bids and proposals for responsiveness to minimum procurement requirements, and notifies affected bidders/proposers of non-responsiveness and non-responsibility findings.
    • Reviews, evaluates and resolves protests in accordance with established procedures, to ensure bidders/proposers receive due process and are treated fairly and consistently.
    • Prepares award recommendations in compliance with agency policy; and issues purchase orders.Negotiates with vendors to obtain best prices.
    • Consults with department head or designee to determine commodity/service needs and delivery schedules.
    • Reviews requisitions, purchase orders and reports for accuracy and compliance with agency policies.
    • Provides guidance, training and motivation to lower level personnel in the procurement processes and automation systems.
    • When so designated, may assume the authority of, and act on behalf of a more senior staff member.
    • Performs other related duties as required.
    • Reviews existing processes and implements process improvements.
    • Represents department/agency interests in committee or board meetings. 

    This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.


    CLASS: CHFPRAGENS; EST: ; REV: ;