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Hillsborough County Government

Board Recording Secretary (#BDRSECGNTJ) GNTJ
$14.22-$22.59 Hourly / $2,464.80-$3,915.60 Monthly / $29,577.60-$46,987.20 Yearly




JOB OVERVIEW

Performs a variety of administrative, support and recording functions for the Board of County Commissioners and other boards, councils, commissions and agencies.

MINIMUM QUALIFICATIONS

Graduation from a high school or possession of a GED Certificate; and
Three years of clerical or secretarial experience.

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

TESTING REQUIREMENTS

A passing score on multiple-choice test number 84.

50 net words per minute on a typing test.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Considerable knowledge of business English grammar, spelling, punctuation and modern office policies, procedures and equipment.
  • Considerable knowledge of the operation of audio recording software and equipment.
  • Considerable knowledge of the operation of voting software.
  • Considerable knowledge of the operation of word processing and data processing programs and equipment.
  • Ability to prepare documents, prepare work related reports, compose letters and memoranda, interpret complicated conversations, summarize notes and condense them into minute form.
  • Ability to understand and carry out complex oral and written instructions and make sound judgment decisions in accordance with rules and regulations.
  • Ability and willingness to work under stressful conditions for extended periods of time, work evening hours, overtime and a variety of work schedules including special, emergency and/or disaster situations.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to work effectively with others.
  • Ability to use a computer and related software.

REPRESENTATIVE DUTIES

Note: Incumbents function in a trainee capacity to gain proficiency in performing the duties listed below.

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Attends and records meetings using a laptop computer, recording software and log notes.
  • Transcribes log notes and recordings into summary minutes for the official record.
  • Operates voting system during meetings, announces votes and maintains voting reports.
  • Administers required oaths to individuals giving testimony and newly elected board members.
  • Imports and scans minutes and backup information into document management information databases and indexes information.
  • Performs basic clerical duties such as record keeping, maintaining files, logbooks and databases.
  • Responds to public records requests.
  • Acts as backup for Document Processing, Zoning, and Value Adjustment Board.
  • Performs other related duties as required.

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.

SPECIAL PROBATIONARY NOTE

Employees in this class are required to complete a one year training program as defined by the agency to which the position is assigned.  Upon certification by the Agency Head or designated representative of successful completion of training, incumbents will be promoted to Board Recording Secretary. The training period may be extended by the Agency to which the position is assigned.

CLASS: BDRSECGNTJ; EST: 3/1/2011 8:53:00 AM; REV: 3/1/2011 8:53:00 AM;