Hillsborough County Government logo or seal
Hillsborough County Government

Board Recording Secretary (#BDRSECCLKL) CLKL
We are currently accepting applications for this position. To apply, please close this pop-up window and then click on the link for Employment Opportunities Page.
$18.59-$29.52 Hourly / $3,222.27-$5,116.80 Monthly / $38,667.20-$61,401.60 Yearly




JOB OVERVIEW

Performs a variety of administrative, support and recording functions for the Board of County Commissioners and other boards, councils, commissions and agencies.

MINIMUM QUALIFICATIONS

Graduation from a high school or possession of a GED Certificate; and 
Four years of clerical or secretarial experience.

Or 
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

TESTING REQUIREMENTS

A passing score on a general clerical exam.

 

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Considerable knowledge of business English grammar, spelling, punctuation and modern office policies, procedures and equipment.
  • Considerable knowledge of the operation of audio recording software and equipment.
  • Considerable knowledge of the operation of voting software.
  • Considerable knowledge of the operation of word processing and data processing programs and equipment.
  • Ability to prepare documents, prepare work related reports, compose letters and memoranda, interpret complicated conversations, summarize notes and condense them into minute form.
  • Ability to understand and carry out complex oral and written instructions and make sound judgment decisions in accordance with rules and regulations.
  • Ability and willingness to work under stressful conditions for extended periods of time, work evening hours, overtime and a variety of work schedules including special, emergency and/or disaster situations.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to work effectively with others.
  • Ability to use a computer and related software.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Attends and records meetings using a laptop computer, recording software and log notes.
  • Transcribes log notes and recordings into summary minutes for the official record.
  • Operates voting system during meetings, announces votes and maintains voting reports.
  • Administers required oaths to individuals giving testimony and newly elected board members.
  • Imports and scans minutes and backup information into document management information databases and indexes information.
  • Performs basic clerical duties such as record keeping, maintaining files, logbooks and databases.
  • Assists in on-the-job training of new employees.
  • Responds to public records requests.
  • May supervise lower level clerical or administrative personnel.
  • Acts as backup for Document Processing, Zoning, and Value Adjustment Board.
  • Performs other related duties as required.

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.


CLASS: BDRSECCLKL; EST: 8/19/2013 1:18:00 PM; REV: 8/19/2013 1:18:00 PM;