Hillsborough County Government logo or seal
Hillsborough County Government

Accounts Payable Coordinator (#APCOORTSED) TSED
$17.31-$27.69 Hourly / $3,000.40-$4,799.60 Monthly / $36,004.80-$57,595.20 Yearly




JOB OVERVIEW

The Accounts Payable Coordinator shall be responsible for the financial accounting process that results in the production of accounts payable journal and point of sale records and reports for the Raymond James Stadium and Authority managed golf course facilities.

MINIMUM QUALIFICATIONS

Graduation from high school; and 
Four years of Accounts Payable experience.

OR 

An Associate’s Degree or higher from an accredited college or university with a major in Accounting, Finance or Business Administration; and
Two years of Accounts Payable experience.

JOB SPECIFIC COMPETENCIES

  • Knowledge of generally accepted accounting principles and practices.
  • Knowledge of widely used standard office equipment and computer systems.
  • Ability to use business applications and accounting software.
  • Ability to demonstrate excellent verbal and written communication proficiencies. 
  • Ability to initiate work, act independently and make sound judgments. 
  • Ability to perform detail work involving written or numeric data, and to make arithmetical calculations rapidly and accurately. 
  • Ability and willingness to work irregular schedules including evenings, and weekends and holidays. 
  • Exceptional organizational and interpersonal skills including the ability to function with a team environment. 
  • Ability to interact with fellow employees, clients, the public and outside vendors in a courteous, cooperative and professional manner. 
  • Ability to maintain a high public image, positive attitude and demeanor when performing a service for customers and the public in the facilities. 
  • Ability to accurately work under pressure in meeting deadlines.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Acts at the primary liaison between internal finance staff and operations staff for the accounts payable and point of sale records for the Tampa Sports Authority, including the reconciliation of monthly point of sale inventory records and report production.
  • Monitors and controls fiscal transactions related to accounts payables and point of sale setup and transactions to ensure that they reflect the correct financial status of the Authority. 
  • Performs accounting duties in the maintenance and review of accounting and fiscal records and transactions, or in conducting auditing of financial records and procedures.
  • Performs accounting work of average difficulty requiring initiative and independent judgment under supervision of the Vice President of Finance and Administration and the Accounting Manager.
  • Maintains a working knowledge of budgetary procedures and controls; Assists in verification of proper coding of departmental purchases to ensure accurate accounting and provide sufficient data for financial preparation and budget planning.
  • Reviews, posts and reconciles purchasing and point of sale records and transactions and performs maintenance when required. 
  • Participates in inventory reconciliation of fixed assets for Stadium Facility. 
  • Assists in evaluating existing payable and point of sales policies and procedures and recommend improvements to better serve the needs of the Authority and its employees and/or improve the conditions of employment for employees.
  • Provides supporting documentation and payables entries for preparation of the Authority’s monthly financial statements using Generally Accepted Accounting Procedures (GAAP). 
  • Acts as the primary liaison with internal finance staff and operational staffs for the accounts payable and point of sale operations.
  • Interacts with staff and external auditors in the independent audit conducted annually of Authority accounts payable and point of sale financial records. 
  • Participates in the training and development of the Authority personnel in accordance with established purchasing and point of sale guidelines and procedures; Ensures the development, ongoing improvement, and implementation of formalized training and education programs for purchasing and point of sale financial operations at the Authority. 
  • Participates in employee committees and Authority staff meetings emphasizing team management, high morale and quality service to Authority primary tenants and customers.
  • Participates in regular meetings with other finance department staff to share relevant information and promote feedback relating to methods to improve service to internal and external customers and to ensure smooth coordination of payable and point of sale activities. 
  • Uses computer terminal to enter and retrieve information and prepare reports on departmental activity for the Vice President of Finance and Administration, the Accounting Manager and other departments.
  • Oversees the creation and maintenance of the payable and point of sale records to ensure that required documentation is compiled in accordance with the Generally Accepted Accounting Principles (GAAP), Authority policies and procedures and State and Federal laws. 
  • Assists in conducting inventory of equipment/facilities and share findings and observations with other managers to assist in maintaining a superior level of function, polish and efficiency in Authority facilities. 
  • Provides a safe environment free of harassment for department employees and ensure compliance with all applicable OSHA standards and local, state and federal laws including the American with Disabilities Act of 1990. 
  • Provides support for special Golf Course events as needed. 
  • Perform other related duties as required.  

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.


CLASS: APCOORTSED; EST: 12/1/2016; REV: ;