Administrative Specialist II (#ADSPC2PCML) PCML
$17.52-$30.32 Hourly / $3,036.80-$5,255.47 Monthly / $36,441.60-$63,065.60 Yearly

Performs a variety of advanced administrative/secretarial duties, under general supervision, supporting a managing director of a County function or operation. May supervise subordinate administrative/clerical and administrative/secretarial staff. As needed, one Administrative Specialist II level position may be authorized to support a managing director.

A passing score a on multiple-choice general clerical exam.

A test preparation guide can be downloaded by clicking here.

• Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

• Knowledge of policies, procedures, and rules of the assigned department function or operation.
• Knowledge of processing administrative and secretarial procedures, such as word processing, files and records maintenance, transcription, and other related procedures.
• Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
• Skill in the use of computers, computer related software or programs, local networks, databases and internet search engines.
• Skill in communication and effective writing.
• Ability to transcribe documents and information from different sources.
• Ability to handle restricted, sensitive and confidential information.
• Ability to serve the public and represent the County with courtesy and professionalism.
• Ability to effectively lead or supervise lower-level administrative/clerical and administrative / secretarial staff.

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Performs a variety of advanced administrative, secretarial, and confidential functions and duties supporting a managing director.
• Maintains managing director's calendar; schedules and coordinates appointments, reserves venue, coordinates attendees; assembles handout materials, slideshow presentations and equipment.
  Prepares, proofreads and distributes correspondence, memos, spreadsheets, logs, invoices, and reports in final form, for approval or signature of managing director.
• Reviews incoming postal mail, electronic mail, correspondence, and statements; forwards to managing director or other professional and department staff.
• Recommends to the managing director improvements to administrative policies and internal workflow procedures, as needed.
• Provides input to managing director on budgetary matters concerning office expenditures, such as equipment and supplies and monetary benefits, such as payroll and overtime.
• Processes, coordinates and adjusts payroll, timekeeping, and leave requests for managing director's approval and signature.
• Accesses, secures and monitors restricted, sensitive and confidential records or information to include but not limited to records involving- personnel, payroll, medical, performance or disciplinary.
• May assist managing director by following-up on the status of time sensitive items within the department.
• May take and transcribe dictation verbally or from electronic sources; may take minutes, record and report meetings or proceedings for the managing director.
• May prepare and distribute outgoing electronic mail and correspondence on behalf of managing director; as authorized, may utilize an electronic signature or stamp for managing director.
• May provide supervision, guidance, training, and review the work of subordinate administrative/clerical and administrative/secretarial staff to ensure accuracy, completion, timeliness and corrective action, as needed.
• May meet with staff members or members of the public, on behalf of managing director or other professional staff.
• Performs other related duties, as required.

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.