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Hillsborough County Government

Administrative Specialist I (#ADSPC1CLKJ) CLKJ
$16.31-$25.92 Hourly / $2,827.07-$4,492.80 Monthly / $33,924.80-$53,913.60 Yearly




JOB OVERVIEW

Performs various complex administrative/secretarial duties, under general supervision, supporting a divisional manager or senior divisional manager, and other professional staff of a large division of a County function or operation. May supervise subordinate administrative/clerical staff. As needed, one Administrative Specialist I level position may be authorized to support each divisional manager or senior divisional manager.

MINIMUM QUALIFICATIONS

An Associate's degree in Office Administration; and
Two years of administrative/secretarial experience.

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

TESTING REQUIREMENTS

A passing score on a general clerical exam.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Knowledge of procedures, policies, and rules of assigned division or unit.
  • Knowledge of processing administrative and secretarial procedures, such as word processing, files and records maintenance, transcription, and other related procedures.
  • Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
  • Skill to carry out complex administrative, secretarial, and confidential duties to assist the division manager, senior division manager, or other professional staff.
  • Skill in the use of computers, computer related software or programs, local networks, databases and internet search engines.
  • Skill in communication and effective writing.
  • Ability to transcribe documents and information from different sources.
  • Ability to handle restricted, sensitive and confidential information.
  • Ability to serve the public and represent the County with courtesy and professionalism.
  • Ability to effectively lead or supervise lower-level administrative/clerical staff.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Performs various complex administrative, secretarial, and confidential functions and duties supporting a divisional manager or senior divisional manager, and other professional staff.
  • Composes, proofreads and edits correspondence, memos, spreadsheets, minutes, logs, and reports in final form, for approval or signature of divisional manager or senior divisional manager.
  • Reviews and distributes for the divisional manager or senior divisional manager, detailed incoming and outgoing mail, electronic mail, correspondence, and statements.
  • Schedules, coordinates and prepares meetings, meeting materials/handouts, appointments and conferences for divisional manager or senior divisional manager.
  • Accesses and secures restricted, sensitive and confidential records or information.
  • Researches and responds to requests for information and assistance, and determines priority status and refers to divisional manager or senior divisional manager, or other professional staff, as needed.
  • Plans, organizes and coordinates division wide activities required by divisional manager or senior divisional manager, and other professional staff.
  • May provide guidance and training, and review the work of others to ensure accuracy, completion and timeliness; may supervise lower level administrative/clerical staff.
  • May take and transcribe dictation, verbally or from electronic sources; may take department meeting minutes for divisional manager or senior divisional manager.
  • Performs other related duties as required.

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.

APPOINTING AUTHORITY MAY REQUIRE

55 net words per minute on a typing test.

CLASS: ADSPC1CLKJ; EST: 7/25/2013 8:14:00 AM; REV: 12/12/2013;