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Hillsborough County Government

Accounting Assistant (#ACTASTGENH) GENH
$12.66-$20.11 Hourly / $2,194.40-$3,485.73 Monthly / $26,332.80-$41,828.80 Yearly




JOB OVERVIEW

Performs entry level clerical-accounting work under specified processes, procedures and guidance for both clerical and basic accounting level transactions.  Work is performed under close supervision where the work assignments are monitored and/or approved and subject to instructions and established work routines with little opportunity for interpretation and/or discretion.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a GED Certificate; and

Six months of experience in bookkeeping, financial record keeping or cashiering; or successful completion of a vocational/technical course in bookkeeping, financial record keeping or cashiering. Or  

An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service. ·       
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve. ·       
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations. ·       
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

JOB SPECIFIC COMPETENCIES

  • Knowledge of general office practices, procedures, and methods.       
  • Knowledge of bookkeeping and basic accounting principles, practices, procedures, and methods.      
  • Ability to input data timely and accurately.       
  • Ability to match names and numbers and perform basic reconciliation functions.       
  • Ability to electronically index key fields and file both numerically and alphabetically.       
  • Ability to read, understand, and apply written instructions and job-related policies and procedures.       
  • Ability to develop basic correspondence and spreadsheets with automated applications. 
  • Ability to index/upload data into automated document storage and retrieval applications. 
  • Ability to utilize software to create and validate mathematical calculations.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.    

 

  • Indexes invoices into the imaging system in preparation for payment into the accounting system. 
  • Processes County credit card (PCard) and employee reimbursements (iExpense) transactions.
  • Enters automated receipts into the County’s E-Business system for goods and services. purchased by departmental staff utilizing packing slips or signed delivery documents. 
  • Validates supplier data and recommends updates as needed.       
  • Creates accounts receivable receipts; uploads and indexes supporting documentation into the imaging system.
  • Processes customer refunds.      
  • Codes fiscal documents for posting into automated accounting system.       
  • Assists with posting basic transactions to proper accounts.       
  • Assists in compiling data for basic fiscal reports and statements.      
  • Prepares periodic summary reports.       
  • Assists with the reconciliation and balancing of accounting records.      
  • Receives funds, prepares deposits.   

This classification description is not intended to be, nor should it be construed as an all-inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.      


CLASS: ACTASTGENH; EST: 9/18/2016; REV: ;