Assistant Director of Facility Services

Recruitment #1904-CPRMGRTSEH-001

Introduction

Hillsborough County (County seat of Tampa, FL) is a great place to work! Situated along Florida's Gulf Coast, this region boasts an enviable quality of life with year round sunshine, a unique cultural heritage and a diverse business climate. For both individuals and companies alike, Tampa offers accessibility, affordability and opportunity.

Hillsborough County Government is a great employer looking for new members to join its team who are aligned with the core values of commitment to excellence; stellar customer service; and embracing diversity, transparency, and accountability.  Our employees enjoy careers that are professionally and personally rewarding and provide competitive and reasonable compensation.   

Hillsborough County Government consists of many independent agencies and thousands of employees.  We provide a wide range of municipal services to the citizens of Hillsborough County, including port operations, childrens' education, arts and culture, courts, planning and zoning, public transportation, environmental protection, and employment-related services.

Read below to learn more about this exciting opportunity to join our team.

IDEAL CANDIDATE PROFILE

The ideal candidate will have a thorough knowledge of computer systems and a demonstrated ability to use business application software, and be competent in the use of AutoCAD and computer graphics programs, and demonstrate a broad knowledge of Federal, State, and Local Site, Building and Construction codes and regulations.

JOB OVERVIEW

The Assistant Director of Facility Services will be responsible for general administration, planning, organizing, controlling, and monitoring of the Tampa Sports Authority capital projects to insure the maintenance and improvement of the overall appearance and integrity of the facility, building structure(s) and building systems to provide a superior experience to the guests of Raymond James Stadium.

The Assistant Director of Facility Services will be responsible in assisting the Director of Facility Services in facility operations to insure the maintenance and improvements of the overall safety, appearance and integrity of the facility, grounds, building structure(s) and building systems to provide a superior experience to the tenants, clients and guests of Raymond James Stadium.

In addition, the position holder will assist in the development and implementation of procurement policies and procedures designed to promote efficiency of operation and quality of service within the Facility Services department.

MINIMUM QUALIFICATIONS

A Bachelor's degree from an accredited college or university with a major in Industrial Technology, Business Administration, Architecture, Engineering or related field; and
Six years of progressively responsible experience in construction or facilities management within a government agency, convention center, stadium or other public assembly venue.

 

Or
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-specific competencies noted below.

JOB SPECIFIC COMPETENCIES

  • Considerable knowledge of the principles and practices of architecture, construction and project management.
  • Knowledgeable in all administrative and operational rules, procedures and programs of the Authority. 
  • Ability to work irregular schedules, including evenings, weekends and holidays; the performance of work assignments may not be directly related to job specifications. Adjustments of shifts, overtime, breaks, etc. may be required upon short notice.
  • Ability to develop and maintain accurate records, logs and reports for the department and the facilities.
  • Ability to interact with fellow employees, clients, the general public and outside vendors in a courteous, cooperative and professional manner.
  • Ability to maintain a high public image, positive attitude and demeanor when performing a service for customers and the general public in the facilities.
  • Ability to use considerable initiative, think independently and exercise sound judgment.
  • Ability to demonstrate excellent oral and written communication skills in the English language.
  • Ability to walk or stand for long periods of time. Ability to work in non-conditioned environment.

REPRESENTATIVE DUTIES

  • Develops and implements long-term and day-to-day operational policies and procedures for completing capital improvement projects.
  • Develops and assembles requests for proposals, requests for qualifications and bid documents and coordinates any required reviews to ensure consistency and accountability with State Law and Authority policies.
  • Determines the appropriate purchasing methods for implementing procurement for capital improvement projects (Bid, RFP, RFQ, Sole Source, Piggyback or Emergency Purchase).
  • Oversees the management and implementation of planning, design, and construction of all capital projects for the Authority.
  • Conducts planning sessions and establishes timelines, required information and individual roles and responsibilities for the project.
  • Determines appropriate method of solicitation in accordance with applicable laws and Authority policy.
  • Analyzes and reviews requisitions, specifications and scope of work to ensure they promote competition and best value for the Authority.
  • Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability.
  • Identifies potential vendors, using various sources, to ensure adequate competition.
  • Presides at Pre-Bid/Proposal Conferences to provide information and instructions.
  • Responds to vendor questions to ensure clarity and equality in the solicitation of documents.
  • Identifies addendum related issues. Prepares and issues addendum to ensure consistency and equality in the purchasing process.
  • Preparez all necessary documents, placez required advertisements and conductz pre/bid-proposal conferences.
  • Assists in conducting public bid/proposal openings when required by law or Authority policy.
  • Reviews bids/proposals for compliance with law and Authority policy and document findings.
  • Tabulates bid/proposal results.
  • Oversees the development and execution of procurement contracts.
  • Works with procurement manager to issue purchase orders to winning bidder/proposer.
  • Responsible for procurement of services for ongoing yearly reports such as Life Safety update, Slip Tests, and Building Condition assessment.
  • Formulates clauses, contract terms and conditions for capital improvement project documents.
  • Negotiates pricing for non-bid/proposal purchases.
  • Acts as liaison with outside organizations, construction contractors, architects, primary tenants, vendors, city departments, code officials and private firms to facilitate communication and coordination with internal planning staff related to capital improvement project planning.
  • Responsible for preparation and budgeting for facility related portion of RFP’s for special events such as bowls, playoffs, concerts, other sporting events and entertainment.
  • Reviews, advises, and approves tenant proposed improvements for compliance with Authority operational and facility procedures and maintenance practices.
  • Coordinates review, approval and implementation of infrastructure improvements and equipment installation by cellular and telecommunication providers, maintains records of such.
  • Conducts regular facility inspections to review facility, grounds, landscaping, equipment, personnel, general activity and shares findings and observations with other departmental managers or coordinators to assist in maintaining a superior level of facility function, polish and efficiency, and reviews and recommends equipment, supplies and materials required to provide services to Authority and their clients.
  • Assists departmental participation in the automated preventive maintenance program; ensures department compliance and maintenance of equipment/systems database.
  • Attends and participates in Authority capital project planning meetings and participates in other weekly meetings necessary for conducting internal and external business. Attendance and/or travel may be required for meetings held off site.
  • Participates in budget meetings and provides input relating to expenditure projections.
  • Verifies proper coding of all facility department purchases to ensure accurate accounting and sufficient data for appropriate planning and expenditure projecting.
  • Provides leadership on continuous improvement and team building efforts.
  • Participates in employee committees and staff meetings emphasizing team management, high morale and quality service to Authority customers.
  • Seeks out, develops, and assists in the participation in industry related associations and trade shows in support of quality service to our clients.
  • Keeps abreast of innovations, improvements in procedures, and developments within the operational aspects of our industry to seek better methods to improve efficiency, levels of service, personnel performance, and reducing operating costs.
  • Assist in providing a safe environment free of harassment for department employees and ensure compliance with all Authority policies, applicable OSHA standards and local, state, and federal laws including the Americans with Disabilities Act of 1990.
  • Uses computer terminal to enter and retrieve information and prepare reports on capital projects for the Director of Facility Services or other departments as required.
  • Oversees the creation and maintenance of capital improvement project records to ensure that required documentation is compiled in accordance with applicable laws and Authority policy.
  • Participates in and provides support for events as required.
  • Performs other duties, functions, special projects and responsibilities, as assigned.

Conclusion

VETERANS' PREFERENCE: The Civil Service Board and its client agencies value the service veterans and their family members have given to our country and support the hiring of returning service members and military spouses. Therefore, special consideration and priority in appointment will be given to veteran preference-eligible applicants (as described in Section 295.07, F.S.) throughout each step of the selection process.  Applicants currently serving in active duty are not eligible for veterans' preference. A veteran is defined as a person who served in the active military, naval, or air service and was discharged or released under honorable conditions (or who later received an upgraded discharge under honorable conditions). However, current members of any reserve component of the United States Armed Forces or the Florida National Guard are eligible.

The applicant claiming veterans' preference is responsible for providing required documentation (click here for further information on documentation requirements) that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference.  This documentation should be provided at the time of application submission. Documentation can easily be provided to us electronically through this online application system (preferred), but can also be provided to us by email, fax, or USPS. However, in ALL cases, required documentation must be provided to us prior to the closing date of the vacancy announcement.

Applicants that meet the minimum job requirements and qualify for Veterans’ Preference who believe they have not been afforded employment preference in accordance with applicable Florida law, may file a written complaint requesting an investigation with the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd, Room 214, St. Petersburg, Florida 33708. The complaint must be filed within 60 calendar days from the date the applicant receives notice that s/he was not selected.  Prior to filing a complaint, however, it is the responsibility of the preference-eligible applicant to contact the employer at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

For more information on Veterans' Preference, please visit the Civil Service Board website by clicking here.

DRUG-FREE WORK PLACE: The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.

HILLSBOROUGH COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Hillsborough County provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.

AMERICANS with DISABILITIES ACT (ADA):  Hillsborough County welcomes and encourages applications from persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

APPLICANTS RIGHTS UNDER FEDERAL EMPLOYMENT LAWS:  Family and Medical Leave Act (FMLA) Poster;  Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.