Major Gifts & Program Administrator

Recruitment #1903-PRGADMGU99-001

Introduction

Hillsborough County (County seat of Tampa, FL) is a great place to work! Situated along Florida's Gulf Coast, this region boasts an enviable quality of life with year round sunshine, a unique cultural heritage and a diverse business climate. For both individuals and companies alike, Tampa offers accessibility, affordability and opportunity.

Hillsborough County Government is a great employer looking for new members to join its team who are aligned with the core values of commitment to excellence; stellar customer service; and embracing diversity, transparency, and accountability.  Our employees enjoy careers that are professionally and personally rewarding and provide competitive and reasonable compensation.   

Hillsborough County Government consists of many independent agencies and thousands of employees.  We provide a wide range of municipal services to the citizens of Hillsborough County, including port operations, childrens' education, arts and culture, courts, planning and zoning, public transportation, environmental protection, and employment-related services.

Read below to learn more about this exciting opportunity to join our team.

JOB OVERVIEW

The Major Gifts & Program Administrator provides the highest level of administrative support to the Cultural Assets Commission to achieve the fundraising goals of the program and ensure the smooth execution of all activities. This position is responsible for planning and implementing a fundraising strategy for the Cultural Asset Commission specifically focused on cultivating and securing major gifts. Additionally, this position is responsible for performing a wide range of duties to ensure smooth daily operations, effective administration, and clear communications. This person serves as a key administrative liaison for external and internal constituencies. Must be able to work independently with minimal supervision in a fast-paced work environment of multiple and changing priorities with the ability to anticipate and resolve problems. This is an unclassified, exempt position, that reports to the Executive Director of the Arts Council.

MINIMUM QUALIFICATIONS

A Bachelor’s Degree; and
Three years of demonstrated experience in successfully cultivating and soliciting individual, corporate, or foundation funding in excess of 250,000 annually; and
Proficient in working with Microsoft Office Suite including Word, Excel, and PowerPoint; and

  • Excellent interpersonal, written/verbal communication and presentation skills
  • Ability to work independently, meet deadlines, utilize independent initiative for problem solving and work with minimal supervision
  • Ability to prioritize, manage multiple assignments with necessary follow-through and attention to details
  • Strong organizational and analytical skills
  • Demonstrated ability from previous collaborative ventures to work effectively and collegially with multiple partners to bring forward a successful community outcome

REPRESENTATIVE DUTIES

  • Performs all necessary support for fundraising relative to the Cultural Assets Commission.
  • Serves as primary liaison to the Cultural Assets Commission.
  • Provides oversight in developing all systems, including a donor database, to be able to effectively track fundraising processes and report on results.
  • Enters all data (contact reports, tasks, visits, and biographic updates) on prospects into the donor database in a timely manner, and preserves data integrity through timely updates.
  • Also assists in managing Cultural Assets Commission meetings by providing meeting logistics, agendas, minutes, and research in preparation for meetings.
  • Participates in the development of grants for special projects and events as specified by the Cultural Assets Commission and administration of these grants in collaboration with the Arts Council.
  • Works independently, with minimal supervision, as well as part of a team.
  • Performs other duties as required as part of the developing needs of this new program.

Conclusion

VETERANS' PREFERENCE: The Civil Service Board and its client agencies value the service veterans and their family members have given to our country and support the hiring of returning service members and military spouses. Therefore, special consideration and priority in appointment will be given to veteran preference-eligible applicants (as described in Section 295.07, F.S.) throughout each step of the selection process.  Applicants currently serving in active duty are not eligible for veterans' preference. A veteran is defined as a person who served in the active military, naval, or air service and was discharged or released under honorable conditions (or who later received an upgraded discharge under honorable conditions). However, current members of any reserve component of the United States Armed Forces or the Florida National Guard are eligible.

The applicant claiming veterans' preference is responsible for providing required documentation (click here for further information on documentation requirements) that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference.  This documentation should be provided at the time of application submission. Documentation can easily be provided to us electronically through this online application system (preferred), but can also be provided to us by email, fax, or USPS. However, in ALL cases, required documentation must be provided to us prior to the closing date of the vacancy announcement.

Applicants that meet the minimum job requirements and qualify for Veterans’ Preference who believe they have not been afforded employment preference in accordance with applicable Florida law, may file a written complaint requesting an investigation with the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd, Room 214, St. Petersburg, Florida 33708. The complaint must be filed within 60 calendar days from the date the applicant receives notice that s/he was not selected.  Prior to filing a complaint, however, it is the responsibility of the preference-eligible applicant to contact the employer at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

For more information on Veterans' Preference, please visit the Civil Service Board website by clicking here.

DRUG-FREE WORK PLACE: The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.

HILLSBOROUGH COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Hillsborough County provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.

AMERICANS with DISABILITIES ACT (ADA):  Hillsborough County welcomes and encourages applications from persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

APPLICANTS RIGHTS UNDER FEDERAL EMPLOYMENT LAWS:  Family and Medical Leave Act (FMLA) Poster;  Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.