|Date Opened||7/5/2019 12:01:00 PM|
|Filing Deadline||7/19/2019 11:59:00 PM|
|Salary||$41,121.60 - $65,291.20/year|
|Department||Clerk of Circuit Court|
|Job Type||Internal Only|
As a member of our working team, you will occupy a position offering a unique challenge. You are, in effect, working both for your neighbors and yourself while constantly improving your community. You are a public employee performing essential services for the people of Hillsborough County. Our county’s citizens are affected by your on-the-job performance and their opinions of our organization are directly influenced by your conduct. Wherever you work in the Clerk’s organization, please keep in mind the trust that the people of Hillsborough County have placed in your hands. By meeting all of your responsibilities in the most efficient and courteous manner possible, you will find your efforts rewarding.
Job opportunities are offered first to current Clerk of the Circuit Court Employees. If a Clerk employee is not selected, consideration will be then given to applicants outside of the office.
This office reserves the right to consider how your application is prepared. It will be considered only if it is written with clarity and contains the required transcripts, certificates and licenses or other specified documents.
IDEAL CANDIDATE PROFILE
The Ideal Candidate should possess the following:
• Bachelor’s Degree minimum required, preferably in Accounting or Finance
• Two (2) or more years of professional accounting experience (governmental accounting is a plus)
• Two (2) years of accounts payable experience
• One (1) year of supervisory experience
• Experience with Oracle Payables.
• Experience with OnBase.
• Experience with interpreting legal and regulatory documents.
• Expertise in Microsoft Excel.
• Experience with Adobe Professional.
• Flexibility and the ability to multi-task at all times.
• A calm and patient demeanor.
This position is responsible for the supervision and monitoring of the activities of the System Support team of CCC Accounting which consists of four (4) team members. This position is responsible for assigning, prioritizing, monitoring, and approving the work performed in the area. The work performed includes the timely and accurate quality assurance review and issuance of the payments (such as checks or ACH) related to agency, operating, and court ordered disbursements, the processing of jury and witness payments, the related reporting by statute, and the proper recognition, processing, and reporting of unclaimed funds for the Clerk’s Office.
This position monitors the entry of the financial disbursement records in Odyssey and coordinates financial record retention with Records Management and coordinates public records requests.
This position is responsible for reviewing the workflows for timeliness and performance measures. This position is the trainer for the team employees and prepares and meets with the employees for performance review activities.
This is a team leadership position which sets an example to other employees, and as such is expected to promote team unity, act as a liaison for management, and participate in team and department functions in a willing and enthusiastic manner.
• At least one (1) year of accounts payable experience
JOB SPECIFIC COMPETENCIES
• Skilled at effective oral and written communication
• Skilled at monitoring, prioritizing and organizing the work of others
• Skilled at communicating with employees effectively on a supervisory level
• Skilled at coaching and training employees in a variety of settings
• Skilled at analyzing problems and developing solutions utilizing critical thinking
• Skilled in reading and interpreting legal and technical documents
• Skilled at handling many issues simultaneously
• Skilled at writing, revising and editing procedures.
• Skilled at mapping job workflow and identifying efficiency improvements
• Skilled at working with automated financial systems
• Knowledge of generally accepted accounting principles and practices
• Knowledge of accounts payable processes
• Knowledge of automated financial systems
• Knowledge and proficiency in Microsoft Excel and Word programs
• Knowledge of the processes of researching Florida statutes, county ordinances, administrative orders, etc.
• Ability to concentrate on detailed work for long periods of time
• Ability to analyze and think through problems independently
• Ability to move from one task to another easily
• Ability to prioritize the work of others
• Ability to withstand stress and pressure
• Ability to learn rapidly and work independently with minimal supervision
• Ability to develop strong interpersonal business relations
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
- Supervises the activities of direct reports who process payments on behalf of the Clerk’s Office
- Serves as the on-the-job trainer for direct reports
- Insures all payment events are properly documented and processed in a timely manner
- Verifies the timely and accurate processing of jury and witness payments
- Verifies the timely and accurate reporting of jury and witness payroll and related compliance reports
- Reviews workflow queues for timely processing of payments
- Reviews and schedules unclaimed processing and meets with management on questionable issues or concerns
- Prepares bank account transfers and wire initiations
- Prepares and meets with employees in regard to performance evaluations
- Reviews/revises processes and procedures on an ongoing basis
- Performs work on special projects as assigned from time to time
- Assists with the fiscal year-end process
- Performs other related duties as required
This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.
• Working on a personal computer for 8-10 hours per day in two-hour intervals
• Performing 10-key operations at a rate of 75 kpm for a total of 2-3 hours per day intermittently
• Lifting and lowering up to 30-pound boxes of paper up to four feet
• Replenishing paper and changing ribbons and toner cartridges in printers
• Moving freely within the department, the building and outside offices
VETERANS' PREFERENCE: Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.
RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.
CLERK OF THE CIRCUIT COURT IS AN EQUAL OPPORTUNITY EMPLOYER
The Clerk of the Circuit Court provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.
Clerk of the Circuit Court welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.