Accountant II

Recruitment #1904-ACCT2CLKO-002

Introduction

The Clerk of the Circuit Court is looking for new members to join our team as part of one of the finest organizations in Hillsborough County. Employees of the Clerk of the Circuit Court provide quality service to our public.

As a member of our working team, you will occupy a position offering a unique challenge. You are, in effect, working both for your neighbors and yourself while constantly improving your community. You are a public employee performing essential services for the people of Hillsborough County. Our county’s citizens are affected by your on-the-job performance and their opinions of our organization are directly influenced by your conduct. Wherever you work in the Clerk’s organization, please keep in mind the trust that the people of Hillsborough County have placed in your hands. By meeting all of your responsibilities in the most efficient and courteous manner possible, you will find your efforts rewarding.
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Job opportunities are offered first to current Clerk of the Circuit Court Employees. If a Clerk employee is not selected, consideration will be then given to applicants outside of the office.

This office reserves the right to consider how your application is prepared. It will be considered only if it is written with clarity and contains the required transcripts, certificates and licenses or other specified documents.

IDEAL CANDIDATE PROFILE

The Ideal Candidate should possess the following:

• Bachelor’s Degree in Accounting or Finance
• Four (4) or more years of professional accounting experience (governmental accounting is a plus)
• Two (2) years of bank reconciliation experience
• Two (2) years of cash handling experience
• Flexibility and the ability to multi-task at all times
• Experience with Oracle General Ledger
• Expertise in Microsoft Excel
• Experience with Adobe Professional
• A calm and patient demeanor

JOB OVERVIEW

This Accountant II position performs supervisory functions in the Cash Audit and General Ledger areas of the CCC Accounting department. Schedules work and personnel activities. Prioritizes and approves workflow processes.  Provides training to direct reports and prepares performance appraisals. Creates and updates area procedures related to processes performed.  Oversees general ledger processes and is responsible for the validation of the accounts and preparation of related reports supported by the accounts.  Reviews and approves processes performed by direct reports such as bank account reconciliations, payroll analysis, clearing account analysis, account research, error detection and correction, operating account examination and adjustments, journal entries, and Central Governmental Depository transaction management and grant reports.   Additionally, the position is responsible for all financial reporting and special projects where the source information is based on data maintained in the General Ledger. Assists management in the month-end and year-end closing processes and related audits.  Monitors and evaluates the cash handling performance of the cash collection centers. Assists with all functions and projects related to cash receipting and financial reporting in the Clerk’s office.  The position represents a leadership role in CCC Accounting and is a role model to other CCC Accounting employees in team work, initiative, enthusiasm, participation, decision-making, rule conformance, and accountability.  

MINIMUM QUALIFICATIONS

  • A Bachelor's degree in Accounting or Finance
  • Professional experience serving as an accountant
  • At least two (2) years of supervisory experience overseeing a staff of two or more employees

 

TESTING REQUIREMENTS

A passing score on a general accounting test

JOB SPECIFIC COMPETENCIES

  • Strong interpersonal, supervisory, and leadership skills
  • Skilled at providing effective oral and written communication
  • Skilled at monitoring, prioritizing, and organizing the work of others
  • Skilled at working with automated accounting and cash receipting systems
  • Skilled at analyzing problems and developing solutions utilizing critical thinking skills
  • Skilled at coaching and training subordinates in a variety of settings
  • Capable of displaying interpersonal and communication skills in dealing with employees on a supervisory level
  • Skilled at moving from one job to another quickly
  • Skilled at writing, revising and editing procedures
  • Possession of strong knowledge of Generally Accepted Accounting Principles and Practices
  • Working knowledge of computerized accounting systems
  • Working knowledge of departmental procedures and controls
  • Intermediate knowledge of personal computer and software applications such as Word and Excel
  • Expert knowledge of proper cash handling procedures and reconciliation processes

    Mentally capable of:
  • Concentrating on work-related details for 8 hours per day at 2 hour intervals
  • Analyzing and thinking through problems independently
  • Prioritizing work
  • Learning rapidly and functioning as needed
  • Switching from one task to another with ease
  • Withstanding pressure (including responding to queries from both employees and management on a timely basis)
  • Making sound business decisions
  • Developing good interpersonal business relations

    REPRESENTATIVE DUTIES

    Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

     

    • Supervising and scheduling the daily activities of direct reports; Handling problems of routine personnel activities
    • Reviewing and approving the work produced by the Cash Audit and General Ledger staff; Ensuring timely and accurate completion of all tasks assigned
    • Verifying the accuracy of bank deposits into specific bank accounts; Establishing proper auditing procedures to ensure compliance
    • Monitoring and evaluating cash handling activities such as cash receipting, credit card processing, and cashier access
    • Documenting and reporting problems or potential problems encountered by cash collection locations
    • Providing support for credit card transactions, including website difficulties, issuing customer refunds when appropriate, and maintaining credit card website user identifications and passwords
    • Ensuring that all major tasks in the Cash Audit and General Ledger areas can be performed by all area staff members through training, checklists, and written procedures
    • Ensuring that monetary overages or shortages found during the auditing process are reported to cash center supervisors on a timely basis and accurately recorded on the over and short file; Recommending corrections when appropriate and following up to ensure corrections are made
    • Assisting management with internal and external financial audits
    • Developing and maintaining statistical documentation of work completed and work pending and preparing this documentation for internal and external distribution as needed
    • Writing and updating procedures for tasks performed in Cash Audit and General Ledger
    • Ensuring change funds are ordered as they are submitted by locations
    • Sending the daily ACH file to the bank for e-record transactions
    • Scheduling and performing periodic cutoffs and closings
    • Ensuring that CGD transactions are recorded daily, reconciling accounts monthly, and preparing grant reimbursement requests as required
    • Assisting in the year-end closing and financial report preparation
    • Preparing performance appraisals and providing related coaching as needed
    • Managing payroll accounts and ensuring that disbursements of payroll liabilities are validated
    • Assisting with special projects as assigned by management
    • Achieving competent knowledge of tasks performed by supervised personnel
    • Performing other duties and assignments as directed by management

    This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.

    PHYSICAL REQUIREMENTS

    Physically able to:

    • Work on Personal Computer for 8 hours per day in 2 hour intervals
    • 10 key 75 kpm total of 2-3 hours per day intermittently
    • Lift & lower 10-15 pound binders up to six feet
    • Lift and lower up to 30 pound boxes of paper up to 4 feet
    • Change paper, ribbon and toner in printers
    • Move about within department, building and outside offices

    Selection Plan

    Conclusion

    VETERANS' PREFERENCE: Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

    RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.

    CLERK OF THE CIRCUIT COURT IS AN EQUAL OPPORTUNITY EMPLOYER

    The Clerk of the Circuit Court provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.

    Clerk of the Circuit Court welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.