Court Clerk II (Florida State Prison Processing Clerk)

Recruitment #1812-CTCLK2CLKI-038


The Clerk of the Circuit Court is looking for new members to join our team as part of one of the finest organizations in Hillsborough County. Employees of the Clerk of the Circuit Court provide quality service to our public.

As a member of our working team, you will occupy a position offering a unique challenge. You are, in effect, working both for your neighbors and yourself while constantly improving your community. You are a public employee performing essential services for the people of Hillsborough County. Our county’s citizens are affected by your on-the-job performance and their opinions of our organization are directly influenced by your conduct. Wherever you work in the Clerk’s organization, please keep in mind the trust that the people of Hillsborough County have placed in your hands. By meeting all of your responsibilities in the most efficient and courteous manner possible, you will find your efforts rewarding.

*Please Note: This vacancy is open to current Clerk of the Circuit Court employees only!*

This office reserves the right to consider how your application is prepared. It will be considered only if it is written with clarity and contains the required transcripts, certificates and licenses or other specified documents.


The ideal candidate will have:

  • three (3) years of clerical experience, two (2) of which consist of direct experience working with legal documents
  • broad knowledge of the criminal court system
  • experience reading and comprehending office-related materials to include legal terminology commonly used in courts
  • effective communication skills and experience providing excellent customer service telephonically and/or in person to the public, judges, judicial assistant and attorneys
  • the ability to sit for long periods of time
  • experience processing payments
  • experience writing complete and concise court notes for a long period of time
  • experience prioritizing and multi-tasking as well as being diligent in paying close attention to detail
  • the flexibility to occasionally work beyond the normal 8 to 5 work day


Graduation from high school or possession of a GED Certificate; and
Three years of clerical experience; including
Two years of experience in the processing, examining, preparing or reviewing of any type of legal document


A passing score on a general clerical exam.


  • Working knowledge of legal terminology and procedures.
  • Some knowledge of general office policies, procedures and practices.
  • Some knowledge of English grammar and spelling, and arithmetic.
  • Ability to perform accurate computations and verifications of data.
  • Ability to type, operate data processing, word processing and other office equipment.
  • Ability to establish and maintain effective working relations with government officials, other employees, and the public.


Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

  • Performs after court processing for Florida State Prison and other Felony criminal court cases.
  • Performs all functions for after court include but not limited to: entering court minutes, case pleas, dispositions, case sentencing, enter financials (court cost, fines, fees), transfers out, VOP warrants/DOC, etc.
  • Prepares and electronically submit Judgment and Sentences from daily court dockets.
  • Performs extensive research in Felony cases to ensure all previous orders, Judgments, guidelines, counts, and/or charges are correct.
  • Prepares Commitment Packets to send to Department of Corrections for FSP defendants.
  • Provides efficient customer service and correspond via phone calls and e-mails with Courtroom Clerks, HCSO, Department of Corrections, Prison Reception Centers, Judicial Assistants, and/or Judges.
  • Tracks daily status of FSP cases to ensure the workflow process.
  • Compiles a weekly Commitment list with HCSO regarding the status of cases sentenced to FSP.
  • Schedule cases for various hearing types in any of the criminal court areas.
  • Processes, prepares, and distributes notices on various criminal court case types.
  • Processes revocation and modification of probation orders for Department of Corrections.
  • Retrieves electronic images, copying, certifying orders and various documents from the court record.

This classification description is not intended to be, nor should it be construed as an all inclusive list of the duties associated with a particular position. Management may require incumbents to perform job duties other than those contained in this document at any time.


*Please Note: This vacancy is open to current Clerk of the Circuit Court employees only!*


VETERANS' PREFERENCE: Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

RESPONSE/RECOVERY ACTIVITIES: Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities.


The Clerk of the Circuit Court provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors.

Clerk of the Circuit Court welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.