Managing Director Procurement Services

Recruitment #1906-DVDRPOUNM3-001

Introduction

WHY JOIN US

Hillsborough County Government provides employees with careers that are both professionally and personally rewarding. With a wide range of independent agencies to choose from, the opportunities within Hillsborough County Government are endless! You are not just an employee within the government, you are an ambassador and business partner making a huge impact within our community that helps shape our future.

WHY WE EXIST

Our mission is to provide effective quality service at a reasonable cost with courtesy, integrity and accountability in a manner that protects and enhances the quality of life of our diverse population.

JOB OVERVIEW

Reporting directly to the Director of Procurement, this individual will assist with compliance, time and cost saving initiatives, policy and procedure creation, and overall management of day-to-day procurement operations.  The ideal candidate for this position will be a leader and change agent who is responsive, thinks and acts strategically, and has proven local and/or state government procurement and cost and price analysis experience.  Under general direction, the candidate will provide technical and professional assistance to the Director of Procurement, lead and manage a team of unclassified professionals, and organize the activities of the County’s Procurement Services Department to achieve departmental goals and objectives.

MINIMUM QUALIFICATIONS

Equivalent to a Bachelor's Degree from an accredited four-year college or university in Supply Chain Management, Business Administration, Public Administration, management, or a related field; and

Seven (7) years or more of verifiable and increasingly responsible experience in local and/or state government procurement administration; and four (4) years or more supervising procurement functions and assigned staff.

Or any equivalent combination of education, training, and experience that would reasonably be expected to meet the job-related competencies noted below:

CORE COMPETENCIES

  • Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

WORK CATEGORY

Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

PHYSICAL REQUIREMENTS

Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

DUTIES AND RESPONSIBILITIES

  •  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.  
  • Drafts and provides advice on procurement and materials management related policies and procedures. •Reviews procurement, contract and materials management requirements, assesses and oversees workload assignments, and ensures operations run smoothly and effectively.
  • Plans, assigns, and reviews the work of assigned staff, participates in the selection of new staff, and develops and assists in the implementation of department goals, training programs, policies, procedures, and work standards.
  • Assists in providing leadership to assigned areas; develops, mentors and guides staff in achieving goals and objectives; coaches and develops employees; provides constructive feedback on performance and behaviors; reviews and evaluates work; counsels and handles personnel actions as needed.  
  • Assists in managing and developing the annual budget; directs the forecast of funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
  • Assists in the creation and management of Key Performance Indicators (KPI), which serve to validate the implementation and effectiveness of procurement and materials management quality systems.
  • Develops and implements procurement quality assurance systems and programs for procurement, monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; identifies and implements opportunities for improvement.
  • Conducts a variety of departmental, organizational, and operational studies, research and investigations; analyzes data, recommends and implements modifications to programs, policies, and procedures.
  • Provides expertise, training to staff, and direction in the development and administration of contract activities; terms; solicitations, including invitations for bid (IFB), requests for proposal (RFP), and requests for qualification (RFQ); contract awards, and the delivery of goods and services.
  • Participates in a lead capacity during internal and external audits; consults with and makes recommendations to the Director.
  • Participates in a lead capacity when the Director is on vacation or otherwise indisposed, e.g. at conferences.
  • Interprets and administers the application of federal, state, and County laws, regulations, grants, policies, and procedures related to contracts and materials management.
  • Oversees the preparation of periodic and ad-hoc reports related to contracts, the County’s supply chain, and procurement activities.
  • Collaborates with other public agencies to improve laws and regulations relating to purchasing, procurement, and contracts administration; stays abreast of new trends in the field of procurement and materials management.
  • Manages special projects as assigned.
  • Performs related duties, as required.

JOB SPECIFICATIONS

  • Knowledge of principles and procedures of contracts administration related to construction, professional services, materials, supplies, equipment, and transit revenue vehicles; the processes and procedures of bidding, including bid specification, proposal preparation, and methods for administering formal bid processes
  • Principles and practices of materials management; public procurement finance; federal and state laws and regulations related to procurement; e-procurement and strategic sourcing methodologies; and principles and practices of employee supervision and evaluation 
  • Ability to manage, train, mentor, evaluate, and supervise the work of professional, technical, and clerical staff engaged in procurement
  • Materials management, and contracts administration functions
  • Prepare budgets; conduct studies, analyze data, and recommend and implement procedural changes and solutions designed to improve the efficiency and cost effectiveness of procurement and the County’s supply chain
  • Manage complex projects; interpret applicable federal and state laws and regulations, as well as County laws, policies, and directives related to procurement and contracts-administration
  • Update the County's standard operating procedures; keep abreast of current developments in the field of procurement and materials management
  • Develop staff reports for senior management and the Board
  • Communicate effectively both orally and in writing
  • Act with a sense of urgency when important matters arise
  • Establish and maintain effective working relations with those encountered in the course of work by demonstrating excellent customer service skills and being a trusted advisor

Conclusion

WHAT'S IN IT FOR YOU

We offer much more than the competitive pay you expect. We value our employees and Hillsborough County Government is committed to providing a comprehensive and competitive benefits package. And because we understand that no two people are exactly alike, you can choose what best suits the needs of you and your family.

  • Health Plan: The County pays towards health insurance premiums for all employees. Employees can select from two (2) healthcare plan options. Coverage is effective the first of the month following thirty (30) days of employment.
  • Dental Insurance: Employees are eligible to enroll in the dental coverage and choose from four options: High DMO, Low DMO, a network Open Access Plan, and a PPO. Coverage is effective the first of the month following thirty (30) days of employment.
  • Vision Care: Employees and their dependents are eligible to enroll in the vision coverage. Co-payment coverage includes exams, lens and frame, as well as an allowable contact lens expense. Coverage is effective the first of the month following thirty (30) days of employment.
  • Employee Assistance Program: This program provides all employees and family members with professional, confidential counseling sessions. All employees and dependents are afforded up to six (6) free visits per Plan year. Coverage begins on the first day of employment.
  • Tuition Reimbursement: Employees may be reimbursed up to $1,000 (undergraduate), $2000 (graduate) per fiscal year for classes at an accredited college or university for courses that enhance your ability to perform your current job duties.
  • Holidays: Employees receive up to twelve (12) paid holidays per year.

Visit our Benefits page for more exciting details.

Veteran’s Preference:

Do you qualify for Veteran's Preference? Preference will only be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference must be provided at the time of application.

Equal Opportunity Employer:

Hillsborough County Government provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hillsborough County Government complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Hillsborough County welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

Hillsborough County Government expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hillsborough County Government’s employees to perform their job duties may result in discipline up to and including discharge

Hillsborough County is a drug free workplace.

Response/Recovery Activities:

Employees are required to participate in response/recovery activities in response to an emergency or natural disaster affecting County operations and/or its citizens. In such situations, every effort will be made to maintain operations, but employees will be assigned to carry out response activities suited to their skills and capabilities. *MON*

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