|Date Opened||4/9/2019 12:01:00 PM|
|Filing Deadline||4/30/2019 11:59:00 PM|
|Salary||$48,235.20 - $77,188.80/year|
|Job Type||Open Recruitment|
Three years of experience procuring commodities and services.
An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job specific competencies listed above.
- Customer Commitment - Proactively seeks to understand the needs of our customers and provide the highest standards of service
- Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
- Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations
- Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals
- This position typically takes place in an office environment.
- Requires sitting for an extended period of time.
DUTIES AND RESPONSIBILITIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
- Plans and implements the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of County agencies and departments.
- Provides guidance and training to personnel; May assign, monitor, and review work.
- Conducts procurement planning sessions with user department's representatives to ensure understanding of the procurement process and associated timeframes, and establishes respective roles and responsibilities.
- Collaborates with departments to develop, implement, and maintain the Annual Procurement Plan.
- Determines the appropriate method of solicitation in accordance with applicable laws and Board policies.
- Reviews requisitions, specifications and scopes of work to ensure they promote competition and best value for the County.
- Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
- Prepares purchase orders, blanket/contract agreements, contract extensions, change orders, revisions and modifications, and other similar documents.
- Identifies potential vendors, using various sources, to ensure adequate competition.
- Presides at the Pre-Bid/Proposal Conference to provide information and instructions, and responds to vendor questions to ensure the clarity of solicitation documents.
- Identifies issues that require an addendum, and prepares and issues addendum to ensure all bidders have the same information.
- Conducts public bid/proposal opening for projects over the formal bid threshold in accordance with established procedures.
- Reviews bids and proposals for responsiveness to minimum procurement requirements, and notifies affected bidders/proposers of non-responsiveness and non-responsibility findings.
- Ensures contract performance measurements are maintained, monitored, and documented.
- Reviews, evaluates and resolves protests in accordance with established procedures, to ensure bidders/proposers receive due process and are treated fairly and consistently.
- Prepares award recommendations in compliance with agency policy; and issues purchase orders.
- Negotiates with vendors to obtain best prices.
- Consults with department head or designee to determine commodity/service needs and delivery schedules.
- Provides countywide guidance, training, and assistance related to procurement processes, automation systems, and contract management.
- Reviews requisitions, purchase orders and reports for accuracy and compliance with agency policies.
- Provides guidance, training and motivation to lower level personnel in the procurement processes and automation systems.
- When so designated, may assume the authority of, and act on behalf of a more senior staff member.
- Performs other related duties as required.
- Knowledge of County procurement policies, practices, procedures, and regulations.
- Knowledge of procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements.
- Knowledge of Federal, State, and local laws and regulations affecting procurement policies, practices and procedures.
- Skill in contract negotiations.
- Skill in making presentations to groups.
- Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.
- Ability to prepare purchase orders, blanket/contract purchase agreements, contract extensions, change orders, revisions and modifications, and other similar documents.
- Ability to establish and maintain effective working relationships with others within and outside own organization.
- Ability to use a computer and related software.
- Ability to collect, organize and evaluate data in order to develop logical conclusions.
- Ability to use considerable initiative, think independently, and exercise sound judgment.
- Ability to communicate effectively, both orally and in writing.
- Ability to plan, organize and oversee the work of others.
- Ability to conduct research, collect and interpret data and develop logical conclusions.
- Ability to evaluate the effectiveness of programs and work processes.
- Ability to work effectively with others.