Human Resource Records Specialist

Recruitment #20-0218-001

Introduction

The purpose of this position is to maintain personnel records and process personnel forms ensuring City employees are in authorized positions and paid in a timely manner.

Responsibilities

The Human Resources Records Specialist works independently in accordance with Personnel Policies and Procedures which are the Department guidelines. Any exceptions to Policies and Procedures must be approved by the Director of Human Resources or delegate. The primary responsibility of this position is to ensure that only authorized positions are filled and that all changes in employees’ status are accurately detailed and recorded. To this purpose the incumbent processes a large volume of paperwork establishing positions, reclassifying existing positions, requisitioning employees and changing existing status of City employees; reviews/corrects all hourly personnel forms received from departments and agencies; and ensures that physical exam has been completed for new hires.

Minimum Qualifications

Bachelor’s Degree in Human Resources or Business Administration or other related field AND one (1) year of experience in database and records maintenance.

OR

Associate's Degree in Human Resources, Business Administration, or related field AND three (3) years of progressively more responsible experience in database and records maintenance in Human Resources.

OR

Associate’s degree obtained within three (3) years of accepting the Human Resources Record Specialist position AND three (3) years of experience working in progressively more responsible experience in database and record maintenance in Human Resources.

Degree must be from a college or university that is accredited by the U.S. Department of Education through the North Central Association of Colleges and Universities or equivalent region.

License Requirements

Must have a valid driver's license at time of appointment and maintain as a condition of employment.

Notes

Applications must specifically address each of the minimum qualifications, directly showing how each is met.

Appointment to positions in this classification will require applicants to pass a police background investigation. Final permanent appointment is contingent upon the applicant passing a job-related medical examination, including drug screen, and providing documentary evidence of Employment Authorization and Identity. 

Effective July 15, 2019, the City of Dayton adopted the Tobacco and Nicotine Free Hiring Policy (HR 1.03). Applicants offered employment with the City will be required to pass a nicotine screening. Newly hired employees must remain tobacco and nicotine free as a condition of continued employment. 

The Tobacco and Nicotine Free Hiring Policy does not apply to current City employees subsequent to HR Policy 2.09. 

An Equal Employment Opportunity Employer 

M/F/H