Fiscal Associate I

NATURE AND SCOPE:

Fiscal Associates perform paraprofessional fiscal and general office support work for the State’s financial operations such as accounting, bank or tax examinations, cash collections, cash management, financial analysis, timekeeping or payroll.  Employees apply bookkeeping principles and practices to record, review and process a variety of financial transactions, records and documents and maintain required files.  Work includes verifying codes and other information, classifying, calculating, computing, recording, posting, reconciling, summarizing and reporting on financial data.  Primary work is transactional in nature and includes entering, updating, modifying, deleting, retrieving and reporting on data in automated information systems and computer software, and gathering information for higher-level staff.  Work also includes answering procedural inquiries, preparing correspondence and distributing documents, requiring the use of standard office equipment.   Work is distinguished from the Fiscal Advisor class series by performing work that is primarily transactional in nature within established procedures, practices and standards.  More complex accounting problems and irregularities are referred to higher-level professional staff who review work periodically and upon completion for overall standards of performance.  

PRINCIPLE ACCOUNTABILITIES:

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

· Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.

· Verifies or determines correct classification and coding of transactions.

· Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data. 

· Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies. 

· Creates and maintains financial records, documents and files.

· Prepares reports and summaries on the status of accounts or other financial data.

· Participates in recommending changes to internal procedures, forms, or process enhancements.

· Gathers and compiles data for higher-level staff.

· Performs general office work and functions as assigned such as preparing correspondence and distributing documents.

· May perform payroll entries and process payroll in automated information systems.

· Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.    

· Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races. 

· Performs related work as required.

This is entry level fiscal associate work recording, reviewing, and processing financial transactions, records and documents in support of the State’s financial operations. Employees perform the full range of Essential Functions, completing routine and standardized assignments under close supervision.  

· Receives close supervision from a technical supervisor; the supervisor provides specific instructions on all assignments, and frequent and detailed review of progress, accuracy, and quality of work.  Supervisory advice or assistance is readily available.   

· Learns applicable automated information systems and computer software, and related procedures, practices and standards within assigned financial support area.

· Seeks guidance from higher-level staff on work that is outside a range of specified, acceptable procedures, standards, alternatives, and practices. 

KNOWLEDGE, SKILLS AND ABILITIES:

· Knowledge of assigned agency operations, services, programs and organization.

· Knowledge of bookkeeping principles and practices.

· Knowledge of applicable laws, rules, regulations, standards, policies and procedures.

· Knowledge of office practices, procedures, and equipment.

· Knowledge of computer software and automated information systems used to enter, update, modify, delete, retrieve and report on data. 

· Skill in preparing routine financial reports and statements.

· Ability to apply analytical methods including computer applications to resolve bookkeeping/accounting problems. 

· Ability to confirm accuracy and completeness of required documentation.

· Ability to identify and report discrepancies.

· Ability to organize and maintain up-to-date records and files.

· Ability to meet deadlines.

MINIMUM QUALIFICATIONS:

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

1. Coursework, training and/or work experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.  

PREFERRED QUALIFICATIONS:

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

1. Experience in PHRST (Payroll, Human Resources Statewide Technology)

CONDITIONS OF EMPLOYMENT:

Direct deposit of paychecks is required as a condition of employment.   Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.  A satisfactory criminal background check is required as a condition of employment. This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicable terms and conditions of employment, in accordance with Title 29, Chapter 59 and Title 19, Chapter 13 and 16.  This position is covered by a collective bargaining agreement based on its individual terms.   Background requirements: Applicant must pass a thorough background check administered by the Delaware State Police.

Benefits:   To learn more about the comprehensive benefit package please visit the State Personnel website at  DHR - Division of Statewide Benefits (delaware.gov)

APPLICATIONS:

For complete job description and to apply online, visit our website at:

https://www.jobaps.com/DSP/

Accommodations:

·    Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458

·    TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

Note: The Division of State Police is a non-merit agency.

The State of Delaware - An Equal Opportunity and Affirmative Action Employer