Fiscal Advisor I

This is entry level fiscal advisor work analyzing financial transactions and records and preparing financial statements and reports to control and account for funds. The main function of this position will be   the payroll functions. Employees perform the full range of essential functions, completing routine and standardized assignments under close supervision.  Fiscal advisors analyze financial transactions and records and prepare financial statements and reports to control and account for funds of a State Agency in one or more fiscal functions(s) such as accounts payable; accounts receivable; payroll; revenue management; cost or federal fund accounting; grant and/or contract management and procurement; and financial projections and reporting. 

1.      Processes and/or updates all bi-weekly payroll entries, reviews and confirms accuracy of paychecks, provides customer service to employees with payroll related questions. 

2.      Works with Human Resources on new hire information and stipend eligibility. 

3.      Reviews and analyzes financial transactions and records to determine accuracy and monitors adherence to agency budge, applicable agreements, grants or contracts, as well as state or federal laws, rules and regulations. 

4.      Analyzes, reconciles, and consolidates data to the general ledger from journals, records, and adjustments to bring funds into balance and maintains an audit trail. 

5.      Reviews financial transactions, classification and codes to ensure accuracy and recommends changes. 

6.      Provides advice and technical guidance on matters in assigned fiscal function(s). 

7.      Compiles, analyzes and prepares a variety of statements and reports of financial health utilized in financial, budget, and personnel planning. 

8.      Researches and provides data, reports and other documentation to state, federal and independent auditors and for other requests for financial information. 

9.      Uses commercial and proprietary automated information systems and computer software to research, review, evaluate, and report on financial data. 

10.  Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication. 

11.  May be responsible for purchasing, disbursement, and inventory of equipment and supplies. 

12.  Communicates effectively with a variety of agency staff such as fiscal or program staff, as well as employees, clients, vendors, or others to gather, coordinate, and provide information. 

13.  Performs related work as required.

· Knowledge of accounting principles, practices and standards including generally accepted accounting principles (GAAP) and governmental accounting principles. 

· Knowledge of applicable laws, rules, regulations, codes, standards, policies, and procedures.

· Knowledge of the methods and techniques used to research and analyze accounting data to reconcile accounts.

· Skill is using computer software and automated information systems to research, review, evaluate, and report on data.

· Skill in math computation.

· Ability to review accuracy of funds, resolve discrepancies and make appropriate adjustments.

· Ability to meet deadlines.

· Ability to compile, analyze and prepare accurate and concise financial reports.

· Ability to set up and maintain financial spreadsheets and ledgers.

· Ability to establish and maintain effective working relationships with a variety of people.

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

One year of experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.

OR

Six months’ experience in auditing, examining, preparing, analyzing or reconciling financial accounts and ensuring compliance with applicable laws, rules, regulations, standards, policies and procedures.

OR

     Possession of an Associate’s degree or higher in Accounting or related field.

Preferred Qualification:

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

1.  Experience with PHRST (Payroll Human Resouces Statewide Technology).

Direct deposit of paychecks is required as a condition of employment.   Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.  A satisfactory criminal background check is required as a condition of employment.  This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicable terms and conditions of employment, in accordance with Title 29, Chapter 59 and Title 19, Chapter 13 and 16.  This position is covered by a collective bargaining agreement based on its individual terms. 

Note:  The Division of State Police is a non-merit agency

 **The State of Delaware – An Equal Opportunity and Affirmative Action Employer**