Fiscal Associate II

The incumbent in this position will work in the Central Business Office and provide department-wide support and oversight for Accounts Payable and Receivable operations for a large law enforcement agency, consisting of 2,800 employees. Job duties include but not limited to, Supplier statement reconciliation, filing, management of the general email inbox, administrative support, and front receptionist coverage.

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.


• Verifies or determines correct classification and coding of transactions.


• Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data. 


• Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies. 


• Creates and maintains financial records, documents and files.


• Prepares reports and summaries on the status of accounts or other financial data.


• Participates in recommending changes to internal procedures, forms, or process enhancements.


• Gathers and compiles data for higher-level staff.


• Performs general office work and functions as assigned such as preparing correspondence and distributing documents.


• May perform payroll entries and process payroll in automated information systems.


• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.    


• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races. 

JOB REQUIREMENTS for Fiscal Associate II
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits.

Pre-employment Drug Testing:  Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Criminal background check:  A satisfactory criminal background check is required as a condition of hire.  The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Upon a conditional offer, the applicant must undergo a pre-employment base line two step tuberculin skin test (TST) as part of the hiring process.

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.