Fiscal Associate II

This position is EXEMPT from the State of Delaware Merit System.

Recruitment #032024-J65507-21700

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Summary Statement

This position will be working in the AOC’s accounting unit in support of the office’s financial operations. The position will be responsible for recording, reviewing, and processing a variety of financial transactions in the State’s accounting system and independently perform the full range of essential functions under general supervision. Primary work is transactional in nature and includes entering, updating, modifying, deleting, and reporting on financial data. Employees will also assist with complex support work that requires knowledge of applicable laws, rules, regulations, and procedures.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
  • Verifies or determines correct classification and coding of transactions.
  • Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
  • Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
  • Creates and maintains financial records, documents, and files.
  • Prepares reports and summaries on the status of accounts or other financial data.
  • Participates in recommending changes to internal procedures, forms, or process enhancements.
  • Gathers and compiles data for higher-level staff.
  • Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
  • Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
  • Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

Job Requirements

Applicants must have education, training and/or experience demonstrating competence in each of the following areas. Resumes may not be substituted for the application.

  1. Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies, and procedures.
  2. Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules, or regulations.
  3. Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.
OR

  1. Possession of an Associate's degree or higher in Accounting or related field.

Conditions of Hire

  • A satisfactory criminal background check is required as a condition of hire.
  • Direct deposit of paychecks is required as a condition of hire.

Benefits

  • Full time employees are eligible for FREE parking!!!
  • To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.