Legal Administrative Specialist I-III Civil Division *repost*

Defensive Litigation Unit - New Castle County

Recruitment #012224-MUAF47-150100

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Introduction

Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State. In meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff who work in the Office of the Attorney General are dedicated to serving all Delawareans with integrity and passion. Deputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more.

Summary Statement

The Department of Justice is seeking a Legal Administrative Specialist for the Civil Division, to serve in the Defensive Litigation Unit in New Castle County.  This Legal Administrative Specialist provides clerical/administrative support to Deputy Attorneys General in the Defensive Litigation Unit.  In addition to general administrative support, duties include document management, scanning, printing, copying, organizing, and assembling binders for hearings, transcribing, formatting, and proofreading documents, and correspondence, opening new case files, downloading dockets, and tracking assignments, process and track invoices to appropriate agency contact, assist in scheduling and calendaring of case and unit events. File management to include closing and archiving. Duties also include monitoring court dockets. 

Career Ladder

This class series uses three levels of work in the Administrative Services occupational group, Legal Services occupational series and describes work involving administrative and judicial proceedings regarding civil, regulatory, and/or criminal law. Work involves providing an agency's management staff or professional legal staff of legal support work.

PG 09 $35,020/min $43,775/mid $52,530/max
PG 10 $37,265/min $46,581/mid $55,897/max
PG 12 $42,195/min $52,744/mid $63,293/max

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class.  Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.


  • Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
  • Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
  • Assures effective coordination of operational functions for assigned unit/attorneys.
  • Arranges for the delivery of legal paperwork.
  • Types correspondence and legal paperwork. 
  • Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings.
  • Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
  • Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.

Job Requirements

JOB REQUIREMENTS for Legal Administrative Specialist I
Applicants must have education, training and/or experience demonstrating competence in   
each of the following areas:


1. Possession of an Associate’s degree or higher.
2. Knowledge of legal terminology.

OR
1. One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
2. One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
3. One year of experience in using standard computer software programs for word processing, spreadsheets or databases.
4. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Knowledge of legal terminology.  

JOB REQUIREMENTS for Legal Administrative Specialist II
Applicants must have education, training and/or experience demonstrating competence in   
each of the following areas:

1. Possession of a Bachelor’s degree or higher.
OR
1. Three years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
2. Three years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
3. Three years of experience in using standard computer software programs for word processing, spreadsheets or databases.
4. Three years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Six months’ experience in legal terminology.
6. Six months’ experience in interpreting laws, rules, regulations, standards, policies, and procedures. 

JOB REQUIREMENTS for Legal Administrative Specialist III
Applicants must have education, training and/or experience demonstrating competence in   
each of the following areas:

1. Possession of a Bachelor’s degree or higher.
2. Two years of experience:
Coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
In document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Using standard computer software programs for word processing, spreadsheets or databases.
Using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Preparing legal documents.
Interpreting laws, rules, regulations, standards, policies, and procedures.
OR

1. Five years of employment with the Department of Justice in a similar capacity.

OR

1. Six years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
2. Six years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
3. Six years of experience in using standard computer software programs for word processing, spreadsheets or databases.
4. Six years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
5. Four years of experience preparing legal documents.
6. Four years of experience interpreting laws, rules, regulations, standards, policies, and procedures.

Additional Posting Information

  • Please be sure to upload a recent copy of your resume, as you complete the application process for this posting.
  • This position is exempt from the State of Delaware Merit System.  
  • This posting may close before 5/23/2024 upon filling the vacant position(s).

Conditions of Hire

  • Criminal background check: A satisfactory criminal background check is required as a condition of hire. 
  • Direct deposit of paychecks is required as a condition of hire.
  • Applicants must be legally authorized to work in the United States.

Benefits

  • May be eligible Loan forgiveness (State and Federal)
  • State of Delaware healthcare plan
  • State of Delaware pension plan
  • Over 4 weeks of vacation per year
  • 3 weeks of paid sick leave per year
  • 12 weeks of paid parental leave

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/agencies

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression. 

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Contact us via conventional means. For further assistance, you may contact us by phone at (302) 739-5458, or e-mail at jobs@delaware.gov.