Contract/Consultant Control Coordinator

 

 To represent the Governor in issues involving DOT and to provide leadership as the department strives to be a transparent, efficient and accountable institution in which safety, performance management and customer satisfaction are of highest priority.

Click here to learn more about DelDOT Office of Secretary Division.

Manages the complete lifecycle for public works construction and hybrid contracts (advertisement through execution). Ensures strict adherence to public procurement laws, maintains meticulous records, and oversees all procedural requirements. Provide technical expertise and consultation to agency staff on procurement strategies, regulatory compliance, and construction contracting. Responsible for extensive record-keeping, procedural compliance, and timely document control. The incumbent should be able to demonstrate knowledge in public sector procurement and/or construction contract management.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Coordinates various consultant or contractor activities from advertising for bids through execution of the actual agreement/contract to ensure timely completion and compliance with quality control standards.
•  Serves as liaison between management, contract administration and contractor or consultant firms regarding the contract/consultant process; provides research, interpretation and resolves problems as necessary. 
• Develops methodology to rate vendors for prequalification; provides background data regarding contractors/consultants to the selection committees.   
• Chair or serves on Selection Committee and Short List Committee or on other committees as required in the contracting process; monitors committee action and ensures compliance with all legal and regulatory guidelines.  Oversees maintenance and distribution of required documentation.   
• Develops and implements standards for preparing legal agreements/contracts. Provides consultation and technical assistance to department staff in preparing legal agreements. Reviews final agreements and has quality control sign-off. 
• Develops, implements and recommends revisions to the contractor or consultant process procedural manuals. 
• Analyzes final price proposals to ensure man hours, dollars, etc., are reasonable.   
• May supervise contract management staff.

JOB REQUIREMENTS for Contract/Consultant Control Coordinator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

 

1. Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
2. Three years experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
3. Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
4. Six months experience in researching, analyzing, and writing bid specifications.
5. Knowledge of developing policies or procedures.
6. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources. DelDOT does not provide employment-based sponsorship.

Criminal background check: A satisfactory criminal background check is required as a condition of hire.  The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Pre-employment Drug Testing:  Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  TDD users may request an auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com.  You may also call (302) 739-5458 or email DHR_ADAConcerns@delaware.gov for additional applicant services support.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.