Human Resource Information System (HRIS) Administrator

Limited Term – Not to exceed 2 years

Recruitment #091922-MACI07-100200

Summary Statement

This is the administrator level of HRIS work for an expected 2-year period while the Office of Pensions prepares for the replacement of the automated Comprehensive Retirement Information System. The incumbent performs as a functional expert at the state level for HRIS applications supporting multiple functions such as Human Resources, Benefits, Payroll, Time and Attendance, and Pension Administration and associated business processes.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class.  Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Provides central support for HRIS applications, helpdesk operations and/or data reporting to end users which include all state agencies, school districts, charter schools and higher education, vendors and to other central organizations such as counties and municipalities.
  • Researches and resolves customer inquiries/requests, or system problems, performs scheduled activities, recommends solutions or alternate methods to meet requirements.
  • Processes data change requests to update or correct data in the system, and resolves issues and user access/security; documents and tracks customer inquiries and resolutions using an internal automated system.
  • Explains and applies state and federal laws, rules, regulations, policies and procedures pertaining to statewide HRIS.  
  • Maintains data integrity by running queries, analyzing data and communicates this information to end users.
  • Participates in HRIS business requirements analysis, system testing and change management of system implementations, upgrades, patches and enhancements.
  • Runs, maintains and supports a variety of reports or queries utilizing appropriate reporting tools for ongoing customer needs.
  • Runs and monitors system processes to ensure accuracy of data.
  • Maintains, reviews and verifies table configuration in system.
  • Reviews existing business processes, policies and procedures, identifying opportunities for process improvement and increased efficiency.
  • Attends meetings for process deadlines, issue and root cause identification, options for solutions, transition and hand-off. 
  • Updates HRIS procedures and job aids for staff and end users.

Job Requirements

JOB REQUIREMENTS for HRIS Administrator 
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. One year experience in human resource information systems (HRIS) administration which includes planning, organizing, coordinating and implementing the overall HRIS operations in an organization for at least one functional area such as Human Resources, Pension, Benefits, Payroll or Time and Attendance.
  2. One year experience in information systems project management which includes planning, scheduling, staffing, coordinating, controlling, monitoring, evaluating and reporting on status of information systems projects.
  3. One year experience in information systems administration which includes planning, directing, and coordinating the design, development, implementation and maintenance of information management systems; plans short and long range information systems goals and objectives; develops and enforces information systems policies, procedures, rules and regulations. Provides advice to other agency organizational units through consultation.
  4. One year experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others.
  5. Six months experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
  6. Six months experience in evaluating, developing, and implementing HRIS applications and ensuring appropriate risk management.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.


To learn more about the comprehensive benefit package please visit our website at

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at


Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.