Fiscal Associate II

Recruitment #072726-MABA02-370100

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Summary Statement

This position will be working in the PAYROLL UNIT and should have minimal understanding of the payroll process.  The Fiscal Associate II will be working with various forms such as, W4s, direct deposits and other payroll related items.  Working with MS Office programs, eSTAR and PHRST will be a requirement.  Prior experience working with moving and set timelines would be beneficial. The Fiscal Associate II should have strong clerical and customer service skills as well as the ability to work independently or as a team.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

  • Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.

  • Verifies or determines correct classification and coding of transactions.

  • Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data. 

  • Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies. 

  • Creates and maintains financial records, documents and files.

  • Prepares reports and summaries on the status of accounts or other financial data.

  • Participates in recommending changes to internal procedures, forms, or process enhancements.

  • Gathers and compiles data for higher-level staff.

  • Performs general office work and functions as assigned such as preparing correspondence and distributing documents.

  • May perform payroll entries and process payroll in automated information systems.

  • Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.    

  • Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races. 

Job Requirements

JOB REQUIREMENTS for Fiscal Associate II
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
  1. Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.  
  2. Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations. 
  3. Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.
OR

  1. Possession of an Associate's degree or higher in Accounting or related field.

Conditions of Hire

Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Criminal background check: A satisfactory criminal background check is required as a condition of hire.  The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

At the State of Delaware, we invest in our people and support them in and outside of the office. Our employees enjoy a total compensation package that far exceeds the value of their base salary. We offer comprehensive benefit plans that will give you peace of mind and security. Below is a list of benefits that are offered to eligible employees:

Health and Well Being

*Health Benefits, Dental Insurance, Vision Insurance

Just In Case

*Disability Insurance, Group Universal Life Insurance

Your Future

*Retirement Benefits, Deferred Compensation

Professional Growth

*Training and Development Programs

Work Life Balance

*Paid Leave, Paid Holidays, Paid Parental Leave, Alternative Work Schedules

More Benefits

*Flexible Spending, Pre-Tax Commuter Benefits, Accident and Critical Illness Insurance

Visit Statewide Benefits for more information!

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
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Contact us via conventional means. For further assistance, you may contact us by phone at (302) 739-5458, or e-mail at jobs@delaware.gov.