Legal Administrative Specialist I - III Fraud and Consumer Protection Division

Medicaid Fraud Control Unit - New Castle County

Recruitment #070826-MUAF47-150100

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Introduction

Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State.

In meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions.  Each of the more than 500 staff members who work in the Office of the Attorney General is dedicated to serving all Delawareans with integrity and passion.

Deputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more.

Summary Statement

The Fraud and Consumer Protection Division “Fraud Division”, Medicaid Fraud Control Unit (“MFCU” or “Unit”), seeks a Legal Administrative Specialist to provide secretarial support in both civil and criminal cases to MFCU Deputy Attorneys General. 


Based in MFCU’s New Castle County office, the successful candidate will be under the direct supervision of the Unit’s Deputy Director.  MFCU Legal Administrative Specialist duties include, but are not limited to: 


  • Creating and maintaining electronic and physical case files:
  • Providing discovery;
  • Filing documents in civil and criminal matters;
  • Running criminal record checks;
  • Typing complaints, information, and indictments;
  • Requesting crime reports;
  • Preparing legal correspondence as needed by Deputy Attorneys General;
  • Making and tracking Unit purchases as necessary, including but not limited to office supplies;
  • Shredding documents in accordance with office policy;
  • Assisting in preparation of Unit correspondence, annual recertification, or other documents to the Unit’s Federal partners, including the U.S. Department of Health and Human Services;
  • Working with MFCU staff, or other law enforcement personnel and legal staff, to acquire necessary documents; and
  • Other administrative duties as required by the Unit.
Telework may be available for this position up to three days per week. Please note, this posting may close at any time once the role is filled.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information.
  • Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
  • Assures effective coordination of operational functions for assigned unit/attorneys.
  • Arranges for the delivery of legal paperwork.
  • Types correspondence and legal paperwork.
  • Schedules, coordinates and confirms court dates, appointments, interviews, intakes, and meetings.
  • Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.

Job Requirements

JOB REQUIREMENTS for Legal Administrative Specialist Ill
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Possession of a Bachelor's degree or higher.
  2. Two years of experience:
    • Coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
    • In document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities
    • Using standard computer software programs for word processing, spreadsheets or databases.
    • Using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
    • Preparing legal documents.
    • Interpreting laws, rules, regulations, standards, policies, and procedures.
OR

  1. Five years of employment with the Department of Justice in a similar capacity.
OR

  1. Six years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
  2. Six years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
  3. Six years of experience in using standard computer software programs for word processing, spreadsheets or databases.
  4. Six years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
  5. Four years of experience preparing legal documents.
  6. Four years of experience interpreting laws, rules, regulations, standards, policies, and procedures.

Additional Posting Information

  • Please be sure to upload a recent copy of your resume, as you complete the application process for this posting.
  • This position is exempt from the State of Delaware Merit System. 

Conditions of Hire

  • Employment is contingent upon satisfactory background checks.
  • Direct deposit of paychecks is required as a condition of hire.
  • Applicants must be legally authorized to work in the United States.
  • This position is part of a job classification that is represented by an exclusive bargaining representative (labor organization), as elected by employees in accordance with Title 29, Chapter 59 and Title 19, Chapters 13 and 16. While this position is now covered under a bargaining unit, a collective bargaining agreement is currently under negotiation, and terms and conditions of employment may be subject to change upon its ratification.

Benefits

Department of Justice Benefits Include:

  • May be eligible Loan forgiveness
  • State of Delaware healthcare plan.
  • State of Delaware pension plan.
  • Over 4 weeks of vacation per year
  • 3 weeks of paid sick leave per year.
  • 12 weeks of paid parental leave.

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

 

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.


Click on a link below to apply for this position:

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Contact us via conventional means. For further assistance, you may contact us by phone at (302) 739-5458, or e-mail at jobs@delaware.gov.