Administrative Management/Chief Fiscal Officer

This position is Exempt from the State of Delaware Merit System.

Recruitment #051325-MUAH09-370100

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Summary Statement

This position reports to the Deputy Director of the Division of Management Support Services.  The position is responsible for directing and coordinating the administrative services that support agency operations in diverse, yet interrelated functional support areas including budget management, fiscal accounting services, cost recovery, client eligibility, contract administration, grant management, and payroll administration.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Provides administrative oversight and direction to subordinate staff including the planning, directing and evaluation of work.
  • Ensures regulatory and statutory compliance relevant to fiscal activities, cost recovery, client eligibility and contract administration and represents the agency in all audits and reviews requiring unit participation. Reviews processes and legislative impact; develops projections and plans for system changes.
  • Gathers, reviews, and analyzes financial data in consideration of the department’s annual operating budget. Prepare analyses, reports and presentations in order to inform senior leadership of impacts of federal and state requirements, budget surplus and deficit, opportunities for efficiency, consolidation and cost-savings.
  • Serves as lead for projects involving development and implementation of financial systems and projects intended to ensure compliance with federal regulations.
  • Develops policy and operational strategies.
  • Represents the agency on committees, task forces, review panels, and other stakeholder forums.

Job Requirements

Job Requirements for Administrative Management/Chief Fiscal Officer:

Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education, training and/or experience meets each job requirement including employer, experience/responsibilities and dates (month/year) of employment/training. Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Possession of a Bachelor’s degree or higher from an accredited college or university.
  2. Three years’ experience in operations management which includes planning, directing, coordinating, controlling, and evaluating operations, typically through subordinate supervisors.
  3. Three years’ experience in budget management and control which includes managing a budget within appropriations and in consideration of policies and procedures and agency mandates.

Additional Posting Information

The State of Delaware recognizes the value of telework and flexible working schedules. This position is eligible for Telework and Alternative Work Schedules according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview. 

Conditions of Hire

Criminal background check: A satisfactory criminal background check is required as a condition of hire.  The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Pre-employment Drug Testing:  Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and resume are evaluated based upon a rating of your education, training, and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the resume to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education, and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  TDD users may request an auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com.  You may also call (302) 739-5458 or email DHR_ADAConcerns@delaware.gov for additional applicant services support.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.