Administrative Support - Delaware State Parks

Recruitment #042926-MXAA09-400300

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Introduction




The Division of Parks and Recreation is a two-time National Gold Medal Award winner for best managed state park system in the country.  The Division oversees more than 27,000 acres in 17 state parks, the Brandywine Zoo and the Indian River Marina.  The Division manages 10 state nature preserves, and 12 other sites outside of the parks and monitors over 100 conservation easements protecting more than 4,000 acres of land. The Division protects cultural and historic resources and provides a wide variety of recreational facilities for Delawareans and visitors.


Find more information on state park programs and amenities at
DEStateParks.com.



Summary Statement

Join the team at Delaware State Parks as an Administrative Specialist supporting the Operations section! This position works directly with the Operations Office Manager while supporting operations across all 17 of Delaware's state parks, including programming and interpretation, volunteer coordination, and public-facing communication. Day-to-day responsibilities include receiving and responding to public inquiries, processing administrative paperwork such as Fleet driver information, travel requests, and invoices, and assisting with a variety of support activities — composing official correspondence, drafting and distributing communications, coordinating workflow, addressing inquiries and concerns, and contributing to research, special projects, and data management.

While this is primarily an office-based role, it occasionally includes the opportunity to visit Delaware's state parks and see firsthand the attractions and natural spaces that the work helps support.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Serve as a welcoming point of contact for the public, clients, and staff, providing information and clearly explaining agency services, policies, and procedures
  • Provide telephone support
  • Filing, document creation/editing, data entry, paperwork tracking
  • Apply and explain agency services, laws, rules, regulations, standards, policies, and procedures
  • Take meeting minutes
  • Demonstrate responsibility, dependability and good communication skills
  • Maintain filing and data systems to ensure that operational, program, and project records are accurate, current, and easy to retrieve.
  • May assist with offsite tabling events 
  • Other duties as assigned

Job Requirements

Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education, training and/or experience meets each job requirement including employer, experience/responsibilities and dates (month/year) of employment/training.
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

Administrative Support

  1. Six months customer service experience.
  2. Six months experience in using standard computer software programs for word processing, spreadsheets or databases.
  3. Possession of a valid driver's license (not suspended, revoked or cancelled, or disqualified from driving).

Additional Posting Information

This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits.

This posting may be closed on or before The Closing Date upon filling the vacant position(s).

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

DNREC does not provide sponsorship for holders of H-1 B Visas.

As a condition of hire you must possess a valid driver's license (not suspended, revoked or cancelled, or disqualified from driving).

Criminal background check:  A satisfactory criminal background check is required as a condition of hire.  The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Selection Process

The application and resume are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the resume to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. 

Individuals who use TDD may request auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com. 

If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call (302) 739-5458 or email jobs@delaware.gov.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression. 


Click on a link below to apply for this position:

Fill out the Application NOW using the Internet.
Contact us via conventional means. For further assistance, you may contact us by phone at (302) 739-5458, or e-mail at jobs@delaware.gov.