Administrative Labor Relations & Employment Practices Assistant

This administrative position supports the administrative needs of the Director of LREP. Responsibilities include but are not limited to calendar management, acting as the Director’s point of contact, making travel arrangements, preparing reports, proof-reading documents, and setting up meetings. This individual needs to take initiative, be well-organized, have great time management skills, be able to act without guidance, have integrity, be dependable, accountable, meticulous, and personable. The individual ultimately contributes to the efficiency of the Director and the LREP department by providing personalized and timely support to the Director.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Applies agency rules, policies and procedures in maintaining and processing agency information.
• Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
• Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, rules, policies and procedures.
• Establishes and maintains case files
• Assures effective coordination of operational functions.
• Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
• Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
• Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
• Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.
• Collects, analyzes, and evaluates data from a variety of sources and presents/communicates information effectively.
• Conducts projects and studies.
• Provides administrative reports and recommendations for new/revised operating policies/procedures.

 

JOB REQUIREMENTS for Administrative Labor Relations & Employment Practices Assistant

Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education, training and/or experience meets the job requirements and essential functions.  Please include the employer, experience/responsibilities, and dates (month/year) of employment training.

1. Possession of a high school diploma or equivalent.
2. Experience as an Administrative Assistant or equivalent.
3. Excellent MS Office knowledge / computer literacy.
4. Outstanding organizational and time management skills.
5. Excellent verbal and written communication

Writing Exercise: A writing exercise will be given at the time of interview.

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at Delaware State Jobs.

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.