Contract/Consultant Control Coordinator

The Coordinator position is an integral part of the Division of Employment and Training Contracts Unit. Within this role, you'll serve as a liaison between the Contracts Unit and Fiscal, MIS, and BDO - which is the entity that conducts audits for the Governor's office. Your role works closely with these groups to address related concerns. You will be responsible for ensuring that all financial documentation is tracked, logged, and forwarded to fiscal. In addition as the Coordinator, you provide guidance to the Employment and Training Contract Specialists regarding contractual compliance with state and federal laws.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Coordinates various consultant or contractor activities from advertising for bids through execution of the actual agreement/contract to ensure timely completion and compliance with quality control standards.
• Serves as liaison between management, contract administration and contractor or consultant firms regarding the contract/consultant process; provides research, interpretation and resolves problems as necessary.
• Develops methodology to rate vendors for prequalification; provides background data regarding contractors/consultants to the selection committees.
• Chair or serves on Selection Committee and Short List Committee or on other committees as required in the contracting process; monitors committee action and ensures compliance with all legal and regulatory guidelines.  Oversees maintenance and distribution of required documentation.
• Develops and implements standards for preparing legal agreements/contracts. Provides consultation and technical assistance to department staff in preparing legal agreements. Reviews final agreements and has quality control sign-off.
• Develops, implements and recommends revisions to the contractor or consultant process procedural manuals.
• Analyzes final price proposals to ensure man hours, dollars, etc., are reasonable.
• May supervise contract management staff.

JOB REQUIREMENTS for Contract/Consultant Control Coordinator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

1. Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
2. Three years experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
3. Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
4. Six months experience in researching, analyzing, and writing bid specifications.
5. Knowledge of developing policies or procedures.
6. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.

The State of Delaware recognizes the value of telework and flexible working schedules. This position is eligible for Telework according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview.

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations are available for applicants with disabilities in all phases of the application and employment process. 

Individuals who use TDD may request auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com. 

If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call (302) 739-5458 or email jobs@delaware.gov.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.