Special Assistant to the State Treasurer

This position is exempt from the State of Delaware Merit System

Recruitment #012122-MUAH01-120500

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Summary Statement

This position serves as the Special Assistant to the Delaware State Treasurer. This role serves as a direct liaison to the Treasurer and provides primary communication support to the Office of the State Treasurer. The ideal candidate will have experience in communications and be adept at interfacing with members of the public, state officials, legislators, and other community leaders. This role also entails various office administration duties, including but not limited to, scheduling, event planning, purchasing, and inventory management. 

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.  
  • Manages the State Treasurer’s communications and daily schedule. Prepares event briefing and ensures State Treasurer is adequately prepared for all meetings and events.
  • Reviews and responds to constituent correspondence and reports; uses discretion to refer constituent issues to appropriate division or agency, while keeping superiors appropriately briefed. 
  • Confers directly with the State Treasurer and senior leadership team regarding policy implementation, personnel operational, legislative and constituent concerns; prepares memorandum to superiors outlining relevant information including recommendations for actions to be taken.
  • Acts as liaison between constituents, division directors, Governor’s Office, legislators, board members, special interest groups, other state/federal agencies to respond to inquiries and complaints, explain policies and the department's position on issues, to resolve problems and oversee implementation of department directives.
  • Oversees general office constituent relations including resolving situations in service delivery referred by the Governor's Office, legislators, other agencies and the public; ensures that constituent contacts are handled quickly and responsively.
  • Oversees general external communications and develops external outreach protocols related, but not limited to, office proclamations, congratulatory letters, celebratory notes, etc.
  • Manages the travel request process for the State Treasurer and senior leadership team.
  • Represents superiors at public meetings and events, including but not limited to board meetings, task forces and community events.
  • May be asked to plan, assign, review and evaluate the work of subordinate clerical and secretarial staff; plans, coordinates and directs office activities; analyzes, recommends and implements operating practices, policies and procedures.
  • Participates in drafting and analyzing policy and legislation; may be asked to testimony on bills or represent agency at committee hearings.
  • Prepares budget for the unit, tracks expenditures and reconciles expenses.
  • Develops agenda and programs for agency management team meetings, conferences and retreats.
  • Gathers and analyzes information and prepares department accomplishment and activity reports for agency.

Required Knowledge, Skills and Abilities:

Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education, training and/or experience meets each of the required knowledge, skills and abillities including employer, experience/responsibilities and dates (month/year) of employment/training:

 

  • Knowledge of fundamentals of governmental operations.
  • Expert ability to communicate effectively both orally and in writing to individuals and audiences with diverse backgrounds and across all levels of expertise.
  • Ability to quickly analyze complex problems and situations and synthesize summaries and conclusions in a concise and understandable manner.
  • Ability to exercise discretion and sound judgement regarding sensitive matters of business
  • Ability to cultivate and maintain relationships with external stakeholders.
  • Ability to conduct and oversee strategic planning initiatives.
  • Ability to function and make decisions independently.
  • Skilled in managing a diverse portfolio of work and multiple unrelated tasks simultaneously.
  • Strong interpersonal and management skills.

Additional Posting Information

As a condition of employment, all employees must certify that they are fully COVID-19 vaccinated; or be required to test for COVID-19 on a weekly basis; or request an exemption from the COVID-19 vaccination(s) due to qualified ADA or sincerely held religious beliefs or practices. New Hires must complete the certification or request during their initial week of employment. This will be in effect until further notice. More information can be found here.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and resume are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at Delaware State Jobs.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.