DTI Procurement Administrative Specialist
This Position is Exempt from State of DE
Recruitment #010923-MXAA17-110300
| Opening Date | 1/10/2023 12:00:00 AM |
|---|---|
| Closing Date | 2/6/2023 11:59:00 PM |
| Type of Recruitment | Casual/Seasonal |
| Salary | $20.00/hour |
| Salary Plan | FR1 |
| Pay Grade |
FR1 |
| Shift Hours | 8:00 am - 4:30 pm |
| Employment Type |
Actual Vacancy |
| Employment Term |
Casual/Seasonal |
| Agency | DTI/Operations Office/Procurement |
| Location(s) |
William Penn Building: (801 Silver Lake Blvd, Dover, DE, 19904) |
| Telework Eligible | Yes |
Introduction
Looking for a rewarding career
in the fast-paced technology industry? Look no further!
The Department of Technology & Information
(DTI) is Delaware’s central IT organization committed to providing technology
services and collaborative solutions for Delaware while working to improve the
lives of Delawareans through advanced technologies that innovate government
services.
DTI employees have the opportunity
to work with “best in class IT companies” offering our employees experience
operating with some of the most talented in their field.
In addition to recruiting and
retaining the best and brightest, DTI acknowledges and values the diversity of
our employees. DTI recognizes that fostering a diverse workforce provides
remarkable benefits in terms of innovative thinking, increased collection of
skills and experiences, greater teamwork, and higher morale.
To learn more visit DTI’s Website
at https://dti.delaware.gov/
DTI offers a robust hybrid work policy for employees whose job
duties are conducive to working remotely.
Summary Statement
Summary Statement for DTI Procurement Administrative Specialist (Casual/Seasonal)
The DTI Procurement Administrative Specialist applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency procurement information. Maintains confidentiality and privacy of information.
Selective Requirement
Preferred Qualification
Preferred Requirement for DTI Procurement Administrative Specialist (Casual/Seasonal)
- Knowledge in developing contracts for procurement of goods and services including researching and writing specifications, analyzing bids, and recommending contract awards.
Essential Functions
Essential Functions for DTI Procurement Administrative Specialist (Casual/Seasonal)
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
- Supports the procurement team that engages in procurement activities such as writing bid specifications, developing Request for Proposals (RFP) and Invitations to Bid (ITB), advertising for bid, and recommending contracts for award.
- Manages a multi-system contract repository to ensure compliance with applicable contracts, policy, retention, and regulatory schedules.
- Coordinates pre-bid, selection committee and other meetings to support the procurement team and records meeting events providing minutes in an error-free, efficient manner.
- Intakes new procurement requests and takes part in the overall procurement workflow at all stages.
- Assists with analyzing and interpreting technical aspects of bid specifications for goods, materiel, and professional and non-professional service contracts.
- Supports users in resolving supplier relationship issues including but not limited to contract disputes, service complaints, and price discrepancies.
- Other special projects and tasks as required.
Job Requirements
JOB REQUIREMENTS for DTI Procurement Administrative Specialist (Casual/Seasonal)
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
- Six months experience in coordinating office activities such as planning meetings or conferences, tracking workflows and follow up, composing meeting notes, establishing and maintaining filing or record systems, and directing and explaining services to the public or clients/customers
- Six months experience in document processing activities which includes reviewing and evaluating records for completeness, resolving deficiencies, interpreting information, and tracking and monitoring in conformity with laws, rules, regulations, standards, policies and procedures
- Six months experience in using standard computer software programs for word processing, spreadsheets or databases.
- Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
- Knowledge with interpreting laws, rules, regulations, standards, policies, and procedures.
Conditions of Hire
Criminal background check: A satisfactory fingerprint based criminal background check administered by the Delaware State Police is required as a Condition of Hire.
All applicants must be legally authorized to work in the United States. DTI participates in the Federal E-Verify system where we will provide the federal government with each Executive Branch new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources web page.
DTI does not provide employment-based sponsorship.
Benefits
Selection Process
The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.
Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at https://statejobs.delaware.gov/
Accommodations
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.
Selection Plan
Ongoing Application Review