Contract/Consultant Control Coordinator

Recruitment #111419-MAGZ11-600900

Summary Statement

A class incumbent is responsible for coordinating a variety of activities resulting from the procurement and management of professional services for various workforce programs for the division's contracting unit.

Selective Requirement

Selective Requirements must be met in addition to the job requirements. Applicants who do not possess the selective requirement will not be qualified.

  1. Six months experience in using the advanced functionality of Microsoft Excel, such as building and using pivot tables, using the sort/filter functionality, developing formulas, data manipulation, import/export of data and linking multiple spreadsheets.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
  • Coordinates various consultant or contractor activities from advertising for bids through execution of the actual agreement/contract to ensure timely completion and compliance with quality control standards.
  • Serves as liaison between management, contract administration and contractor or consultant firms regarding the contract/consultant process; provides research, interpretation and resolves problems as necessary.
  • Develops methodology to rate vendors for prequalification; provides background data regarding contractors/consultants to the selection committees.
  • Chair or serves on Selection Committee and Short List Committee or on other committees as required in the contracting process; monitors committee action and ensures compliance with all legal and regulatory guidelines.  Oversees maintenance and distribution of required documentation.
  • Develops and implements standards for preparing legal agreements/contracts. Provides consultation and technical assistance to department staff in preparing legal agreements. Reviews final agreements and has quality control sign-off.
  • Develops, implements and recommends revisions to the contractor or consultant process procedural manuals.
  • Analyzes final price proposals to ensure man hours, dollars, etc., are reasonable.
  • May supervise contract management staff.

Job Requirements

JOB REQUIREMENTS for Contract/Consultant Control Coordinator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:


  1. Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
  2. Three years experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
  3. Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
  4. Six months experience in researching, analyzing, and writing bid specifications.
  5. Knowledge of developing policies or procedures.
  6. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.


To learn more about the comprehensive benefit package please visit our website at

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at


Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.