Administrative Librarian

Legislative Librarian

Recruitment #110519-MEBC03-10800

Summary Statement

The Legislative Librarian manages the General Assembly's legislative library, including assisting legislators, staff, and the public by conducting complex and comprehensive research to answer questions and analyze information, including preparing legislative histories and comparative analyses of the law of other states. The incumbent manages the collection and archiving of legislative material, including indexing, maintaining, and creating databases of information. This position is responsible for writing research memos and managing contracts for research materials.

Preferred Qualification

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

  1. Knowledge of legal research methods and resources including legal research databases such as Lexis Nexis.
  2. Knowledge of records management and archival practices.
  3. Knowledge of state government, legislative procedure, the Delaware Constitution, Delaware Code, Delaware Register of Regulations or Administrative Code.
  4. Experience in using standard computer software programs for word processing, spreadsheets or databases.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
  • Applies standard library practices, such as acquisitions, cataloging, processing, and circulating of digital, and print library information resources in a computerized and global network environment.
  • Researches, analyzes, assess and disseminate information on a wide variety of topics to meet the needs of library customers.
  • May train/assist the public in the use of operating networked computers and computer printers, playback equipment, copiers, microform and reader/printers.
  • Oversee or supervise subordinates or volunteers in the performance of clerical library functions.
  • Participates in activities of library organizations and attends continuing professional development programs and courses of study.
  • Keeps abreast of current trends in information technologies to integrate, initiate and develop new programs.
  • May provide technical, electronic library and informational services to state agencies, legislative and public clients, and Delaware libraries and citizens.
  • Develops, recommends, and/or implements library policies and procedures.
  • May develop and implement programs to ensure compliance with state and federal laws, the policies of the Division of Libraries, and meet operational needs of library service functions.
  • May serve as a professional library consultant, or team leader.

Job Requirements

JOB REQUIREMENTS for Administrative Librarian
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Possession of an ALA accredited Masters degree or higher in Library Science or Information Science Technology. 
  2. Three years experience in planning, developing,implementing and evaluating professional library programs, services and technologies. 
  3. Knowledge of budget management and control which includes managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining, monitoring, projecting and controlling a budget within set policies and procedures. 
  4. Knowledge of grant management and control which includes monitoring and evaluating grant expenditures. 
  5. Knowledge of contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts. 
  6. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.

Additional Posting Information

During legislative session (January to July 1) extended hours beyond 4:30 p.m. are required.

A writing sample will be requested at the time of interview.

A writing exercise will be given at the time of interview.


To learn more about the comprehensive benefit package please visit our website at

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at


Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.