DTI IT Executive Assistant

This is an exempt position providing administrative support to the Chief Information Officer (CIO) for the Department of Technology and Information. Primary functions include managing the CIO's calendar, assisting with Department priorities, and handling confidential issues.

Possess excellent written communication skills and attention to detail.

Possess a minimum of 3 years experience in creating and editing power point presentations for internal and external meetings.

Minimum of 1 year experience in office management including organizing a complex schedule, supporting Executive Level Management and performance in a supervisory capacity. 

Experience managing multiple, competing priorities.

Minimum of 3 years experience in  producing accurate and concise meeting minutes.

Possess advanced knowledge in computer software packages, such as Microsoft Office, for document creation, data manipulation as well as the creation of forms and presentations.

Knowledge and experience in information technology.

Essential functions are fundamental, core functions common to this position and are not intended to be an exhaustive list of all job duties for the position. Since these specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information. 
• Maintains confidentiality and privacy of information.  
• Creates and maintains official agency word processing documents, databases, spreadsheets, presentations, forms and other publications using agency standard software packages.   
• Serves as liaison with the public, clients and customers, agency staff, vendors and contractors to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
• Assures effective coordination of operational and administrative functions in DTI.  
• Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
• Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
• Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
• Maintains voicemail, email, calendars and scheduling for individuals, conference facilities, building operations and DTI management and staff.
• Facilitates meetings, videoconferences, teleconferences and other aspects of operational effectiveness.
• Performs telephone coverage and Front Desk Receptionist duties as required.
• Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.
• May direct or provide managerial oversight for other administrative specialists; coordinate scheduling of staff, contractors and vendors for operational efficiencies and cost mitigation.

JOB REQUIREMENTS for IT Executive Assistant

Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education, training and/or experience meets each job requirement including employer, experience/responsibilities and dates (month/year) of employment/training.

• High school degree and 3 years’ experience in Administrative, Business or related field.
• Advanced knowledge in computer software packages, such as Microsoft Office, for document creation, data manipulation, as well as the creation of forms and presentations.
• 3 years’ experience in information collecting, compiling, analyzing and presenting information/data from multiple sources to assist administrative/managerial staff.
• Demonstrate the ability to work independently and under minimal supervision.

Criminal background check: A satisfactory fingerprint based criminal background check administered by the Delaware State Police is required as a Condition of Hire.

Applicants must be legally authorized to work in the United States.  DTI participates in E-Verify.  DTI does not provide employment-based sponsorship.

To learn more about the comprehensive benefit package please visit our website at http://ben.omb.delaware.gov/

Selective Requirements must be met in addition to the job requirements.  Applicants who do not possess the selective requirement will not be qualified.

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at www.delawarestatejobs.com.

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.

Ongoing Application Review