Document Processing Supervisor

Recruitment #090619-MAAZ04-250600

Summary Statement

An incumbent in this class supervises and coordinates the financial document processing operation for a large department.

  • Supervises a small group of data entry and clerical accounting personnel.
  • Approximately 300,000 financial transactions processed annually.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
  • Supervises and coordinates the financial document processing operation for a large department to include document auditing and data entry functions.
  • Ensures that all departmental transactions comply with state accounting policies, procedures and applicable laws, rules and regulations.
  • Acts as liaison between departmental fiscal personnel and Division of Accounting and State Treasurer's Office to provide counsel, advice and resolution to problems related to document processing.
  • Schedules and generates daily, weekly and monthly financial reports for distribution to departmental personnel. Reviews, identifies and resolves problems associated with departmental fiscal reports and financial transactions.
  • Performs various support duties such as preparing memos related to accounting procedures and manual changes, coordinating departmental audit and maintaining vendor payment voucher files.
  • Assesses on-line and batch computer processing programs for efficiencies and recommends and tests enhancements.
  • Recommends and implements new or revised accounting procedures and controls related to document processing.

Job Requirements

JOB REQUIREMENTS for Document Processing Supervisor
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
  1. Six months experience in document processing and control which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures and ensures quality assurance of results.
  2. Six months experience in record keeping.
  3. Six months experience in using an automated information system to enter, update, modify, delete, retrieve, inquire and report on data.
  4. Knowledge of accounting support which includes performing financial transactions such as classifying, computing, verifying, recording/posting, reconciling, audit/examination, summarizing financial data, and compiling reports.
  5. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees. 

Conditions of Hire

Applicant must complete satisfactory criminal background check, reference checks, confirmation of compliance with federal and state tax laws, and any other required condition of employment.


To learn more about the comprehensive benefit package please visit our website at

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at


Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.