The incumbent in this position provides oversight, leadership and training to members of the contracting unit. Recommends policy development/changes; has oversight responsibility for meeting performance goals of the contracting staff and is responsible for data collection and analysis relating to the contracting function.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
- Manages existing centralized contracts to ensure compliance with terms of contract; monitors vendor performance and resolves contract disputes, complaints and price discrepancies; negotiates changes.
- Provides consultation services; interprets and explains applicable laws, rules, regulations, policies and procedures for contract development, monitoring, accounting, and auditing.
- Develops, reviews, plans and coordinates procurement activities such as writing bid specifications, developing Request for Proposals (RFP) and Invitations to Bid (ITB), advertising for bid, and recommending contract awards.
- Researches, analyzes and interprets technical aspects of bid specifications for goods, materiel and professional and non-professional service contracts.
- Develops proposal criteria in coordination with user agencies.
- Develops contract baselines, terms and conditions through market analysis.
- Conducts pre-bid meetings, facilitates RFP selection committee and participates on related procurement contract committees.
- Negotiates new contracts and contract extensions with vendors using best and final offer techniques and Request for Proposal procedures; recommends contract award, prepares award notice and notifies successful vendors.
- Recommends changes to existing state procurement and contract management processes.
JOB REQUIREMENTS for State Contract Procurement Supervisor
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
- Six months experience in developing contracts for procurement of goods and services including researching and writing specifications, analyzing bids and recommending contract award.
- Three years experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
- Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
- Knowledge of developing policies or procedures.
- Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.
The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.
Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at www.delawarestatejobs.com.
Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance. The State of Delaware – An Equal Opportunity and Affirmative Action Employer.