Real Property Administrator

This position is Exempt from the State of Delaware Merit System

Recruitment #070819-MUAH08-100200

Summary Statement

This class incumbent manages real estate, space leasing and space allocation for the State.

Preferred Qualification

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

  1. Possession of a Real Estate Agent license or higher.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class.  Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Conducts real property negotiations for state agencies.  Compiles and prepares relevant data.  Researches tax maps and deeds.  Prepares agreements outlining all terms and conditions and obtains required signatures.  Conducts lease renewals and terminations on behalf of tenant agencies.
     
  •  Maintains inventory of current leases and properties available for lease.  Assists in evaluating overall space needs for the state.  Performs space needs analysis based on State standards for office space.
     
     
  • Formulates standardized systems and uniform procedures for use of State property and leased space.  Reviews and evaluates agency requests for space and for improvements and renovations to state-owned and leased facilities.  Prepares preliminary layout and space plans of office space.   Handles questions and complaints from tenant agencies, property owners, attorneys and other parties. 
     
  • Plans and coordinates special projects such as long-term needs analyses, lease consolidation projects, property-use plans, feasibility studies and space allocation plans.  Prepares narrative reports, cost estimates and legal agreements as required. 
     
  • Conducts on-site inspections of leased property to insure compliance with codes, rules and regulations.  Consults appropriate monitoring and regulatory offices/agencies. 
     
  • Represents the Department on special committees and task forces.  Provides comments on legislative initiatives affecting real property issues. 
     
  • May supervise staff which includes planning, assigning, reviewing, evaluating, coaching, training and recommending hire/fire and discipline.
     
  • Contacts include architects, appraisers, consultants, contractors, building owners, attorneys,  realtors and cabinet members for the purpose of obtaining and coordinating leased space for agencies.
     

Job Requirements

JOB REQUIREMENTS for Real Property Administrator

 Applicants must have education, training and/or experience demonstrating competence in each of the following areas.

  1. Three years of experience conducting real estate leasing negotiations and preparing contracts for commercial properties.
  2. Three years of experience in conducting research from multiple sources, analyzing data collected and preparing reports, letters and administrative documents.
  3. Six months experience in developing policies or procedures.
  4. Knowledge of staff supervision which includes planning, assigning, reviewing, evaluating, coaching, training and recommending hire/fire and discipline.
  5. Knowledge of real property management laws, rules and regulations.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education, training and/or experience meets each job requirement including employer, experience/responsibilities and dates (month/year) of employment/training. 

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at www.delawarestatejobs.com.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.

Click on a link below to apply for this position:

Fill out the Application NOW using the Internet.
Contact us via conventional means. For further assistance, you may contact us by phone at (302) 739-5458, or e-mail at jobs@delaware.gov.