Assistant Cash/Debt Manager

Recruitment #061019-MABZ29-120500

Introduction

We're looking for candidates to perform the operational tasks of the Division while rethinking, retooling and optimizing legacy processes to address 21st Century challenges. Seize the opportunity to be on the cutting edge of Fintech solutions in government!

Summary Statement

Operational responsibilities for this position include: supporting the State's cash, debt and special payments programs, supporting the Cash Management Policy Board, and researching, analyzing and reporting on complex subject matter.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.  

  • Assists the Division Director with strategic planning, development and implementation of existing and new programs.
     
  • Reviews, analyzes and applies federal and state laws, rules, regulations, policies and procedures to the administration of the programs and recommends revisions to governing documents as changes are anticipated.
     
  • Defines, prepares and monitors cash-flow models to effectively direct the allocation of State funds among the Collection and Disbursement Accounts, Liquidity Accounts and Reserve Accounts (collectively, Cash Accounts) pursuant to The Statement of Objectives and Guidelines for the Investment of State of Delaware Funds (Guidelines) set by the Board.
     
  • Oversees processes and implements internal controls securing the timely and accurate settlement of the State’s daily cash position which includes reconciling, troubleshooting, scheduling and contingency planning; effects wire(s) as requested to meet daily liquidity needs.
     
  • Plans, coordinates, supervises, monitors and evaluates program activities to ensure effectiveness and efficiency.  Uses program performance analysis to formulate and present recommendations for improvements.
     
  • Acts as liaison between third party providers and active and prospective participating agencies and educates on eligibility, permitted requests, allowable investments, and other matters ensuring that the components of the cash and debt programs are properly communicated, are competitive with peer programs, comply with all regulatory requirements, are administered in accordance with governing documents, guidelines and processes, and that plan expenses are reasonable.
     
  • Acts as contract manager assisting in developing request for proposals to select providers, monitoring progress and performance, authorizing payments consistent with the contract terms, documenting significant events and maintaining appropriate records.
     
  • Monitors receipts, disbursements and balances of fund in deposit with the state for cash flow purposes and interest earnings income projections. Prepares reports of funds available for investment, interest earnings and special interest refunds.
     
  • Performs debt management supporting activities which include maintenance of records for authorized, unissued, reverted, abandoned and issued bond projects according to General Assembly authorizations; preparation of amortization tables for debt service of State agencies’ projects included in a bond sale; projection of cash flow requirements from capital improvement programs to inform Director of Bond Finance and/or Bond Issuing Officers regarding funding of capital projects and the timing of bond sales; administration of principal and interest payment procedures for the State's General Obligation Bonds; others as required.
     
  • Identifies school and/or other special funds on deposit with the State eligible to receive interest and calculates, distributes, records, reports and audits interest payments to ensure compliance with enabling legislation and internal procedures.
     
  • Oversees the preparation and delivery of reports in compliance with the accounting and financial requirements promulgated by the Governmental Accounting Standards Board (GASB) including, but not limited to, the standards provided for the preparation and content of the State’s Comprehensive Annual Financial Report (CAFR).
     
  • Formulates and coordinates the delivery of informative sessions, educational workshops, seminars, trainings and informational materials concerning the Plans for a variety of audiences.
     
  • Coordinates the execution of “on-demand” payments on behalf of state agencies and other organizations such as grant-in-aid, municipal street aid, fire, police, pension and special law enforcement assistance fund.
     
  • Ensures accurate accountability of funds and investment of assets in accordance with applicable service agreements and in compliance with all applicable and prescribed laws, regulations, and rules.
     
  • Supports preparation of the budget, financial statements, and audits for the Division and the programs.
     
  • Troubleshoots functional and/or technical issues affecting regular activities of the programs.
     
  • Provides administrative support for requests submitted to or by the Deputy Attorney General and/or outside legal counsel concerning various aspects of the Plans.

Job Requirements

JOB REQUIREMENTS for Assistant Cash/Debt Manager
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Possession of a Bachelors degree or higher in Accounting, Business Administration, Economics, Finance, Business Management, Computer Information Systems or related field.
  2. Three years experience in public finance such as analyzing government revenue and expenditures, public trusts and investments, budgets and taxation; evaluating economic impact, making projections and recommending public policies.
  3. Three years experience in developing solutions and providing recommendations, guidance and direction to management/officials in accomplishing financial, program, and organizational and operational goals and objectives and identifying and resolving issues.
  4. Six months experience in financial administration such as comprehensive analysis of programs, budgets, projects, services, alternatives, and costs; financial planning, revenue generation, revenue forecasting, expenditure forecasting, cash flow management and establishing internal control.
  5. Six months experience in presenting or facilitating workshops, seminars or educational sessions.
  6. Six months experience in using an automated financial management information system to enter, update, modify, delete, retrieve/inquire and report on data.

Additional Posting Information

Writing Exercise: A writing exercise will be given at the time of interview.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at www.delawarestatejobs.com.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
Contact us via conventional means. For further assistance, you may contact us by phone at (302) 739-5458, or e-mail at jobs@delaware.gov.