Identification and Records Coordinator

Recruitment #060419-MAAZ07-380100

Summary Statement

This class is responsible for assisting in the development of computer and manual records systems, providing training, and auditing statewide correctional identification and records, and assuring all records personnel perform procedures in a consistent manner.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Coordinates the maintenance and control of offender records.

  • Audits records at all Department locations to assure accuracy and standardization of procedures.

  • Answers correspondence and telephone inquiries from criminal justice agencies (in and out of state), departmental personnel and Federal government agencies in accordance with State, Federal Security and Privacy Act guidelines.

  • Plans and evaluates the work of clerical personnel.

  • Assists in the development, implementation and modification of recordkeeping systems for statewide offender records.

  • Coordinates all compact agreements and inmate disposition forms between Department of Justice and institutions.

  • Provides assistance to staff in all Department locations in the proper methods of retention and disposition of records.

  • Compiles and prepares various reports pertaining to audit findings, custody population and activity of records, offices, etc.

Job Requirements

JOB REQUIREMENTS for Identification and Records Coordinator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Six months experience in archives, records management or library services.
  2. Six months experience in interpreting court documents such as warrants, court orders or sentence orders.
  3. Six months experience in interpreting laws, rules, regulations, standards, policies, and procedures.
  4. Six months experience in document processing and control which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures and ensures quality assurance of results.
  5. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.

Conditions of Hire

Pre-employment Drug Testing:  Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.

Criminal background check:  A satisfactory criminal background check is required as a condition of hire.  The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.


To learn more about the comprehensive benefit package please visit our website at

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements. 

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at


Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.