Deputy Principal Assistant (Deputy Director)

This position is Exempt from the State of Delaware Merit System

Recruitment #051625-MUPA12-200600

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Introduction

Start your Career at DOS!

The Department of State's (DOS) responsibilities are found in virtually every aspect of state government: economic development, finance, transportation, housing, education, culture and quality-of-life issues. Our mission at DOS range from preserving Delaware’s historical sites and collections, to supporting small businesses and entrepreneurs, to serving consumers, public employees and veterans.

The Division of Historical and Cultural Affairs serves Delaware residents and visitors by identifying, preserving, and interpreting Delaware history. Our activities foster strong communities, engaged citizens, economic vitality, and a deeper understanding of Delaware’s role in world history. We do this in public trust for current and future generations.

 

 For more information, please visit https://history.delaware.gov/

Summary Statement

The Deputy Director of the Division of Historical and Cultural Affairs reports to the Division Director and is responsible for directing projects, operations and management of the Division’s museums and historical and archaeological collections, for directing operations and management of marketing and social media, and for working with community partners.  The Deputy Director will support the Director in oversight of all aspects of the Division, including response to intergovernmental and federal policies/procedures, program priorities, and promote public awareness and maintain constructive business leadership for the State of Delaware. The Division holds 40 properties, six of which are museums, with an 80-members staff. Houses the State Historic Preservation Office, runs a conference center and operates with a Division budget exceeding $6 million, including federal funds.

Preferred Qualification

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

  • Possession of a Master’s degree from an accredited college or university in a field directly related to Division operations such as history, historic preservation, humanities, archaeology, art history, education, or project, strategic or operations management. 
 And/Or

  • Five-years of full-time administrative experience as an administrator or principal assistant administrator of an organization in the humanities, social sciences, or arts field, with diverse programs.
  • Knowledge of the organizational structure, functions, programs and responsibilities of the Division related to the principles and practices of museum site operations, capital projects, collections management, and education and interpretive programs.

Essential Functions

Essential functions are fundamental, core functions common to all positions in this class series and are not intended to be an exhaustive list of all job duties for any one position in the class. 

  • Participates in the development, implementation and oversite of Division’s services related to the museum and collection projects which include educational and interpretive programs, exhibitions, and management and development of the State of Delaware archaeological and historical collections.
  • Participates in the development, implementation and monitoring of the Division’s capital projects. 
  • Develops partnerships with non-profits agencies for joint operations and programming opportunities with Division owed properties.
  • Provides oversight of the Division’s social media, newsletter and marketing programs.
  • Provides administrative support to the Division Director pertaining to fiscal and budgetary issues, capital projects, staffing, programming, procurement and special projects in the areas of staffing, site operations, community outreach, travel, partnership needs, contracting, and long-range planning.
  • Participates in and develops Division level management planning, policy and decision making relate to current and new programs/services/activities and changes to existing programs/services/activities.
  • Advances an expectation of best professional practices with staff, with a high quality of service and program delivery to the public.
  • Supports the development of employees, with a strong culture of collaboration, and is a team builder who develops effective teams at the senior manager and supervisor levels.
  • Principal contacts are with agency representatives, tenants, vendors, contractors, legislators, division managers, administrators and subordinates, and the public.
  • May handle special assignments at the discretion of the Division Director.
  • May serve as acting director in the absence of the Division Director.

Job Requirements

JOB REQUIREMENTS for Deputy Principal Assistant
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Experience in and knowledge of the principles, practices and theory of administration and management including organizational planning and analysis.
  2. Possess strong analytical and critical thinking skills with the ability to identify & understand problems and design solutions proactively and collaboratively.
  3. Must be able to demonstrate excellent written and oral communications skills, should be able to adapt communication style to suit different audiences.
  4. Experience in and knowledge of the principles, practices and methods of budget preparation, fiscal analysis, administration and control.
  5. Experience in and knowledge of project management, including skill in organizing, directing and coordinating people, programs and functions.
  6. Knowledge of principles and practices of supervision.
  7. Ability to evaluate and analyze programs and operations.
  8. Ability to establish and maintain effective working relationships with superiors, staff, vendors, agencies and the public.

Conditions of Hire


Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

Please attach a resume with your online application to provide a detailed description of how your education, training and/or experience meets each of the job requirements.  The application and resume are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and resume to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  TDD users may request an auxiliary aid or service by calling (800) 232-5470 or by visiting delawarerelay.com.  You may also call (302) 739-5458 or email DHR_ADAConcerns@delaware.gov for additional applicant services support.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.