Collections and Disbursements Program Manager

Reconciliations and Transaction Management

Recruitment #041421-MABZ09-120500

Summary Statement

The incumbent in this class will be responsible for the overall analysis, verification and reconciliation of the statewide bank accounts and related budgetary activity.  Incumbent will be a liaison between First State Financials, PHRST and other third-party vendors to manage the account reconciliation processes.  In addition to bank reconciliation, the position will also review and approve related accounting documents and reports.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Plans, assigns, and directs the work of all related personnel as it pertains to the receipts and disbursement functions.
  • Coordinates financial services which facilitate the processing of receipts and disbursements within all State agencies.
  • Reviews proposed operational changes.  Directs the implementation of any revisions to the accounting reporting and financial systems.
  • Directs the compilation of financial data.  Evaluates financial management information, accounting records and reports for accuracy in relation to accepted professional accounting theory.
  • Provides technical assistance to OIS relevant to processing of receipts and disbursements and the interpretation of software revisions.

Job Requirements

JOB REQUIREMENTS for Collections and Disbursements Program Manager
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Three years experience in accounting using Generally Accepted Accounting Principles (GAAP).
  2. Three years experience in bank account reconciliation.
  3. Six months experience in interpreting and analyzing financial reports.
  4. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
  5. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.

Additional Posting Information

Writing Exercise: A writing exercise will be given at the time of interview.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.


To learn more about the comprehensive benefit package please visit our website at

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at


Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.