An incumbent in this class is responsible for project management, financial planning and public relations components of the Community Transportation Fund.
Manage legislator's transportation improvement funds up to $75 million.
Manage 1,000 transportation projects of varying complexity and diversity.
Nature and Scope
An incumbent reports to an administrative superior and carries out independent project management functions for transportation improvements including financial planning and authorization of funds for projects. Work includes identifying and analyzing alternative courses of action based upon data gathered concerning the scope of work, resources available, program requirements, project cost estimates and funding sources and requirements. An incumbent initiates projects, oversees overall project development and implementation, and provides financial advisory services to top management regarding policies, budgets, contractual agreements and cash flow forecasts. An incumbent serves as the primary liaison for the various project activities including financial and program specific activities with transportation officials, elected state and local officials and civic associations. A significant aspect of the work involves public relations activities ensuring multiple public interests are considered and conflicts are resolved and providing guidance and consultation to elected and appointed officials and their staff and constituents regarding project, program and financial requirements, conflicting priorities, department policies and concerns of a sensitive nature or matters of public debate.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Manages projects including coordinating the strategic and tactical planning process, initiating projects, crafting innovative financing alternatives, negotiating project inclusion in previously established schedules, revising project scope according to funds available, obtaining department project development approvals, establishing priorities, monitoring expenditures for compliance with contractual agreements and regulations, monitoring project progress and resolving conflicts.
Provides financial planning and evaluation of project funds from the estimating phase through to completion including drafting payment agreements with municipalities, determining effective use of the various sources of funding, recognizing problem areas, limited resources and conflicts with guidelines and resolving conflicts.
Maintains liaison and effective public relations with state and local officials and public interest groups so funding availability and service is provided to the appropriate recipients and meets the needs of constituents.
Provides advice and consultation to municipalities relating to project finances, changes in project scope, establishing and implementing financial procedures and processes, and responsibility for project work to minimize problems and expedite projects; may require conducting meetings with state and local officials, legislators and DOT staff to obtain consensus and commitment to new procedures.
Provides troubleshooting support for system end users and adapts software applications to ensure compliance with rules and regulations governing CTF project eligibility.
Provides one-on-one and group trainings for Legislators and their Aides, Third Parties, and DOT support staff on all CTF processes, including topics such as reviewing the eligibility of projects, submitting and funding estimates, earmarking and transferring project funds, and executing and managing third party agreements.
Prepares reports for management and officials including issues, recommended solutions, and Freedom of Information Act responses for the media, political candidates, and constituents.
May plan, assign, review and evaluate the work of subordinate personnel.
Regular contacts include Legislators and their Aides; the Cabinet Secretary’s Office; the Controller General’s Office; Third Parties, including town managers, municipalities, and fire companies; the Attorney General’s Office; and DOT project managers and staff in order to resolve conflicts and collect required information to move complex projects forward.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of applicable state and local government laws, rules, regulations, policies and procedures.
Knowledge of department, state, local government, and federal accounting procedures and practices.
Knowledge of the principles and practices of project development and management.
Knowledge of the methods used to compile, analyze and interpret financial data.
Knowledge of the principles and practices of administrative organization and their application in solving operational and administrative problems.
Knowledge of the technical and social disciplines applicable to the agency.
Knowledge of department and local government project development processes.
Knowledge of computers, computer databases, and computer information systems.
Skill in the principles and practices of budgeting, financial planning and analysis.
Skill in developing and maintaining effective relationships with various agencies and individuals.
Skill in the application of sound judgment when interpreting and applying policies, rules and regulations.
Skill in resolving conflicts, negotiating resolutions and problem solving.
Skill in written and verbal communications.
Skill in public relations principles and practices.
Skill in training course preparation and presentation.
Ability to organize, analyze and interpret a variety of facts and data.
Ability to establish and maintain effective working relationships with individuals in state agencies, associates, employees and the public.
JOB REQUIREMENTS for DOT Legislative Projects Manager Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Three years experience in financial analysis which includes compiling, analyzing and interpreting financial data to ensure effective and efficient accounting of funds or to make projections for financial planning.
Three years experience in public relations, media relations or communications which includes establishing and promoting a positive image with the public, informing or influencing specific audiences through the use of internal and external communications such as public forums, journalism, writing, marketing, advertising, promotions, or special events.
Three years experience in project management such as planning, developing, implementing, managing and evaluating projects to ensure objectives are met.
Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
One year experience presenting training or education courses using a variety of training methods such as lecture, e-training, structured exercises, role play or group discussion as well as the use of training materials such as overheads, PowerPoint, handouts or videos.
Six months experience in interacting with legislators, cabinet officials or interest groups as a liaison.