Editor/Production Coordinator (#MECZ03)
$42,242.00 Yearly Min / $52,803.00 Yearly Mid / $63,364.00 Yearly Max

Summary Statement

This class is responsible for planning, creating, editing, publishing, distributing and marketing of an agency's paid, subscription publication. Administers annual production budget and contracts.

Nature and Scope

The class incumbent reports to a technical or administrative superior. Work involves soliciting, editing and approving appropriate articles, art and photography produced by agency staff and freelance contractors.The materials are edited for content, accuracy, clarity, syntax, grammar and style. In addition, an incumbent is responsible for administering the production budget and coordinating contract letting/performance with outside contractors. Such contracts include writing, art, photography, design, layout, printing and circulation. Work includes developing marketing concepts and related materials.Contacts routinely include all levels of agency management and staff and outside contractors responsible for the publication's various steps. In addition, the incumbent participates in media contacts and assists other Divisions with informational, promotional and educational activities.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Plans content by determining appropriate article subjects and illustrative materials through discussion with agency personnel regarding their editorial needs.
  • Researches and writes articles and takes photographs for publication.  Solicits, reviews, edits and approves articles, art and photography produced by agency personnel.
  • Establishes and monitors production schedule and resolves production problems. 
  • Oversees and approves layout, color and printing to ensure accuracy, quality, cost and deadline compliance.
  • Prepares, justifies and controls the annual production budget for the publication.    Develops bid specifications/contracts, recommends contractors, monitors contracts for compliance and reviews/approves contractors work.
  • Plans and develops promotional strategies and materials to increase circulation and monitors and evaluates promotional efforts by analyzing circulation data and trends.  
  • Participates in media contacts and assists other Divisions with their informational, promotional and educational activities/publications by planning and coordinating contents, writing and editing material including news releases, organizing events, responding to media requests, coordinating/overseeing work of freelance contractors and agency personnel producing articles, art and photographs, etc.

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.

  • Knowledge of journalism and production processes.
  • Knowledge of the principles and practices of communication.
  • Knowledge of the principles, practices and techniques of graphic design and magazine layout.
  • Knowledge of computer-aided graphic design and typesetting.
  • Knowledge of the principles and practices of marketing and promotion.
  • Knowledge of cameras, film and photographic principles and processes.
  • Knowledge of the principles, practices and methods of budget preparation, analysis and control.
  • Knowledge of the principles and practices of contract administration.
  • Knowledge of agency's goals, objectives, programs and services.
  • Skill in the techniques and methods of print media.
  • Skill in effective communication.
  • Ability to coordinate multi-phase production schedule. 
  • Ability to establish and maintain effective working relationships with a variety of people.

Job Requirements

JOB REQUIREMENTS for Editor/Production Coordinator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Six months experience in the design and production of printed information.
  2. Six months experience in planning, writing, formatting and editing information for a magazine, newspaper or other subscription based publication.
  3. Knowledge of budget management and control which includes managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining, monitoring, projecting and controlling a budget within set policies and procedures.
  4. Knowledge of contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.