Deputy Court Administrator (#MAFZ03)
$61,258.00 Yearly Min / $76,573.00 Yearly Mid / $91,888.00 Yearly Max

Summary Statement

A class incumbent is responsible for the non-judicial activities of a statewide court.

Nature and Scope

A class incumbent reports to the Court Administrator and is responsible for managing the daily administrative activities of the Court including electronic court reporting, security, investigative services, case processing and case management. Work includes planning and developing policies and procedures for non-judicial functions including security, court reporting, record keeping, and space/facilities management. Work also involves the planning and development of administrative policies and procedures and managing the Court's human resources staff. A class incumbent may manage automated and manual record keeping systems and serve as a liaison between the Court, other Courts, agencies, the media and the public.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
  • Provides administrative control over the non-judicial activities of the Court by managing electronic court reporting, security, investigative services, case processing and case management.
  • Recommends and implements internal administrative policies, rules and regulations throughout the state.
  • Chairs the Court's strategic planning initiative; works with Judges in the development and implementation of the strategic plan.
  • Manages the Court's human resources staff.
  • Recommends and arranges for training for court employees.
  • Assists in the management of space, equipment and facility needs of the Court. Identifies space and facility needs and coordinates the development of new space.
  • Compiles and analyzes statistical data as needed.
  • Directs the record management activities of the Court with respect to the creation, retention and disposition of court forms and records materials.
  • Works with staff attorney to ensure that the legislative changes are implemented in the Court.      

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class. 
  • Knowledge of court laws, rules, regulations, policies and procedures.
  • Knowledge of the principles and practices of court administration.
  • Knowledge of analyzing legislation.
  • Knowledge of records management principles and practices.
  • Skill in compiling, analyzing and interpreting data.
  • Skill in managing and coordinating the activities of a court.
  • Skill in organizing and managing projects.
  • Skill in evaluating the effectiveness of administrative functions and in making changes to provide for more efficient and effective operations.
  • Skill in effective communication.
  • Ability to express ideas on clearly and consistently.
  • Ability to exercise independent judgment in evaluating situations and in making decisions.
  • Ability to handle sensitive matters on a confidential basis.
  • Ability to maintain effective working relationships.

Job Requirements

JOB REQUIREMENTS for Deputy Court Administrator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas: 

  1. Six months experience in operations management which includes planning, directing, coordinating, controlling and evaluating operations typically through subordinate supervisors.
  2. Three years experience in developing solutions and providing recommendations, guidance and direction to management or officials in accomplishing organizational and operational goals and objectives and identifying and resolving issues.
  3. Three years experience in interpreting court rules, regulations, standards, policies, and procedures.
  4. Knowledge of developing policies or procedures.