Electronic Court Reporter I (#MAFE01)
$31,546.00 Yearly Min / $39,433.00 Yearly Mid / $47,320.00 Yearly Max

Chief Electronic Court Reporter (#MAFE03)
$38,010.00 Yearly Min / $47,513.00 Yearly Mid / $57,016.00 Yearly Max

Electronic Court Reporter II (#MAFE04)
$33,569.00 Yearly Min / $41,961.00 Yearly Mid / $50,353.00 Yearly Max

Description of Occupational Work

This class series uses three levels in the Administrative Services occupational group, Legal Services occupational series and describes electronic court reporting work which involves the verbatim recording of proceedings using a multi-channel recording system. 

Note: This career ladder series incorporates levels I and II. The I level is to provide entry for hiring new employees into the class series but does not preclude hiring new employees at higher levels. Employees may be promoted through the career ladder in accordance with job requirements and promotional standards. Promotional standards, a selection document under separate cover, sets forth the criteria that define and describe the requirements that must be met at each level. Advancement of employees through the career ladder is dependent on an agency’s/department’s operational needs and distribution of work.

The Chief Electronic Court Reporter level, although not part of the career ladder, provides competitive opportunity for movement of employees.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Listens to court proceedings through a headset as they are being recorded on a multi-channel digital or analog recording system to ensure that the testimony, judicial officer’s decision and sentencing are accurately captured.
  • Manually or electronically logs information and events such as the date, name of presiding judicial officer, legal counsel, case name and number, opening statements, witnesses names, direct and cross examinations and summations as they are recorded so that events can be located for reference purposes.
  • Tests audio and ancillary equipment to ensure proper operation.
  • Sets up and breaks down audio recording and related equipment for recording office conferences and proceedings outside of the courtroom.
  • Assists staff in locating information such as case dispositions using log notes, notations and recordings.
  • Restocks supplies such as CDs, blank tapes and log sheets.
  • May provide Court with files, records and similar information during court proceedings; and mark and preserve exhibits.
  • Uses automated information systems such as civil and criminal case management systems to enter, update, modify, delete, retrieve, inquire or report on data.

Levels of Work

Electronic Court Reporter I
This is the first level in the series.

  • Reports to a technical supervisor.
  • Performs the full range of Essential Functions.
  • Contacts include judicial officers, attorneys, court employees, witnesses, defendants, law enforcement, the Office of the Attorney General, the Office of the Public Defender, and the general public for the purpose of providing court information and explaining court processes.

Electronic Court Reporter II
This is the second level in the series.

  • Records and logs multiple proceedings occurring at the same time; and troubleshoots problems that arise with audio equipment.
  • Prepares transcripts.
  • Researches legal, medical, scientific and technical reference sources to ensure the accuracy of court records.
  • Provides technical guidance and training to lower level staff in the use of equipment and electronic court reporting practices; coordinates direct observation and co-reporting.
  • Reviews prison correspondence to determine if any pleadings, motions or requests for relief found within the document require further action by court staff and judges; and responds.
  • Administers oaths to witnesses prior to testifying in court proceedings and marks and preserves exhibits.
  • Provides information and assistance to judicial officers during court proceedings such as providing them with files and records, locating recordings and playing back portions of the record.
  • May assist in assigning individual court reporters to daily calendars, coordinating staff absences and ensuring effective rotation of staff.
  • Contacts include private law firms, court employees, witnesses, defendants, law enforcement agencies, the Attorney General’s Office, the Public Defender’s Office, insurance companies and members of private industry for the purpose of preparing transcripts, confirming quoted material and obtaining spellings of technical terms and names.

Chief Electronic Court Reporter
This is the third level in the series.

  • Reports to an administrative supervisor.
  • Supervision is exercised over at least two or more merit full time positions per the merit rules, both of which must be in the Electronic Court Reporter series. The elements of supervision include planning, assigning, reviewing, evaluating, coaching, training, recommending hire/fire and discipline.
  • Oversees the maintenance of records, files, CDs and tapes; monitors transcript production.
  • Drafts policies and procedures.
  • Approves purchase of office supplies and equipment.
  • Contacts include Electronic Court Reporters, Judicial Operations Managers, judicial officers and contractual transcription agencies for the purpose of coordinating operations and ensuring accurate maintenance of records, files, CDs, tapes and transcripts.

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.

  • Knowledge of court rules, regulations, standards, policies, and procedures.
  • Knowledge of legal terminology, documents and forms used in various court proceedings.
  • Knowledge of preparing transcripts.
  • Knowledge of using automated information systems such as civil and criminal case management systems to enter, update, modify, delete, retrieve, inquire or report on data.
  • Skill in using multi-channel digital and analog recording systems.
  • Skill in preparing and maintaining a variety of legal records, files, notes and logs.
  • Ability to understand the English language when spoken with accents, speech impediments slang expressions.
  • Ability to work independently and closely with co-workers.
  • Ability to communicate effectively.

In addition to the above knowledge, skills and abilities, the Electronic Court Reporter II requires:

  • Knowledge of complex legal terminology.
  • Skill in interpreting court rules, regulations, standards, policies and procedures.
  • Skill in operating and troubleshooting multi-channel digital and analog recording systems.
  • Skill in using automated information systems such as civil and criminal case management systems to enter, update, modify, delete, retrieve, inquire or report on data.
  • Skill in preparing transcripts.
  • Ability to train lower level staff.
  • Ability to assist judicial officer in a variety of tasks during court proceedings.

In addition to the above knowledge, skills and abilities, the Chief Electronic Court Reporter requires:

  • Knowledge of staff supervision.
  • Skill in certifying transcripts.
  • Skill in office management which includes managing, directing and coordinating office operations to ensure efficient operation of the office; analyzing and recommending improvements in work flow and office procedures.

Job Requirements

JOB REQUIREMENTS for Electronic Court Reporter II
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. One year experience in preparing courtroom transcripts.
  2. One year experience in setting up and operating audio recording equipment.
  3. One year experience in courtroom procedures such as seating, swearing in of witnesses, accepting, presenting and marking evidence or legal terminology.
  4. One year experience in interpreting courtroom rules, regulations, standards, policies and procedures.
  5. One year experience in record keeping.