Construction Project and Loan Management Administrator (#MAEZ07)
$70,750.00 Yearly Min / $88,438.00 Yearly Mid / $106,126.00 Yearly Max

Summary Statement

A class incumbent plans, implements and evaluates programs for the development of new and rehabilitation of existing sites/facilities, directs the property and loan management for properties funded through state and federal programs and oversees all aspects of construction and finance of state and federally funded projects for compliance with state/federal requirements.
  • Responsible for ongoing construction projects totaling over $40 million/year.
  • Supervises 7-10 professional, technical and secretarial personnel.
  • Administers annual operating budget.

Nature and Scope

A class incumbent reports to an administrative superior.  An incumbent is responsible for planning, coordinating and overseeing the implementation of programs for the development of new and rehabilitation of existing sites/facilities.  This includes identifying, procuring and administering state, federal and other funding sources necessary to the operation of the programs.  Also providing technical assistance in all aspects of producing affordable sites/facilities.  A class incumbent is responsible for reviewing and recommending actions on applications for state funding for diversified projects.  This includes determining feasibility of application by evaluating construction type, determining suitability and analyzing operational costs and proposed financing of intended project.  An incumbent is responsible for a loan program(s) which includes overseeing the provision of technical assistance to applicants and making recommendations on the feasibility and funding of projects.  A class incumbent is responsible for supervising professionals involved in construction project management, loan management and management and compliance reviews for state assisted or state-owned projects.  Special initiatives are also overseen by the incumbent.  An incumbent in this class is responsible for researching, evaluating, analyzing and recommending changes to policies, procedures, rules, regulations, budgetary matters and staffing matters.  Responsibilities at this level also include overseeing the evaluation of local jurisdiction's codes for comparability.  In accomplishing these goals, numerous contacts are made with community groups, developers, contractors, attorneys, officers of corporations, banks and other financial institutions.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Plans and coordinates all activities of the section.  Develops and recommends policies and goals to supervisor/agency head.  Reviews and approves all expenditures.  Coordinates section activities with those of other sections as necessary.

  • Plans, assigns, reviews and evaluates the work of professional staff engaged in construction project management, special initiatives, loan management and management and compliance reviews.

  • Initiates, plans and directs programs to increase and/or maintain site/facilities available for new and existing homeowners, communities, etc. which includes all aspects of development and financing of both new construction and rehabilitation projects.  Coordinates activities with the private and public sectors, as necessary.

  • Reviews, analyzes and processes loan and grant applications.  Ensures all projects meet eligibility requirements.  Provides technical services to project sponsors, as necessary.  Ensures project feasibility.  Reviews and recommends funding to supervisor, agency head and applicable Council.

  • Identifies, procures and administers federal, state and other appropriate funding services necessary for the development and construction of new and rehabilitation of existing projects.

  • Reviews and approves construction budgets, plans and specifications.  Negotiates and approves professional contracts with architectural/engineering firms, general contractors, subcontractors and suppliers.  Resolves problems regarding construction, design alterations and cost.  Approves construction loan disbursements.

  • Prepares a variety of reports such as project status reports and contractors regulatory compliance reports.  Prepares financial statements during various stages and upon completion of construction projects.

  • Conducts economic/cost analysis and makes recommendations on the criteria and procedures for mortgage underwriting program.  Reviews all loan, financing and legal documents.  Coordinates initial and final closings with mortgagor, agency and legal representation.

  • Represents agency at professional conferences, governmental meetings and community meetings.  Prepares and makes presentations, as necessary.

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.

  • Knowledge of applicable laws, rules and regulations pertaining to finance and assigned program areas.
  • Knowledge of the principles and practices of administration in reference to budgetary control, fiscal and project management.
  • Knowledge of the methods and techniques utilized in analyzing applicable program needs.
  • Knowledge of the practices and procedures utilized in site selection, evaluation, cost analysis and construction.
  • Knowledge of the principles and practices of land use and development planning.
  • Knowledge of the methods and techniques of preparing and interpreting financial reports and statements.
  • Knowledge of methods and techniques of technical report preparation.
  • Knowledge of effective means of oral and written communication.
  • Knowledge of the principles and practices of mortgage loan underwriting.
  • Knowledge of contract negotiation and administration with regard to construction and operation of applicable projects.
  • Knowledge of supervisory principles and practices.
  • Knowledge of methods and techniques of planning, implementing and evaluating assigned programs.
  • Knowledge of applicable State, county and municipal codes.
  • Skill in analyzing and evaluating technical and financial data and information.
  • Skill in negotiating.
  • Ability to analyze, interpret, apply and explain laws, rules and regulations relating to finance and assigned program areas.
  • Ability to collect and analyze data, draw conclusions and make recommendations.
  • Ability to prepare and interpret a variety of financial reports and statements.
  • Ability to assign, review and evaluate the work of staff.
  • Ability to plan, implement and evaluate effective programs.
  • Ability to apply practices and procedures utilized in site selection, evaluation, cost analysis and construction.
  • Ability to develop and make recommendations for mortgage underwriting standards and criteria.
  • Ability to communicate effectively and to prepare clear and concise reports.
  • Ability to establish and maintain effective working relationships with a variety of people.

Job Requirements

JOB REQUIREMENTS for Construction Project and Loan Management Administrator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Three years experience in program administration such as overseeing and directing the development, implementation and evaluation of programs and services; planning and establishing short and long range program goals and objectives. Providing advice to other agency organizational units through consultation.
  2. Three years experience in financial administration such as comprehensive analysis of programs, budgets, projects, services, alternatives, and costs; financial planning, revenue generation, revenue forecasting, expenditure forecasting, cash flow management and establishing internal control.
  3. Six months experience in contract administration which includes overseeing the development and negotiation of contracts and bid specifications; managing bid openings; awarding and executing contracts.
  4. Six months experience in grant administration which includes managing and controlling grant expenditures and writing grant applications.
  5. Six months experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others.
  6. Knowledge of construction project management which includes planning, scheduling, staffing, coordinating, controlling, monitoring, evaluating and reporting on the status of construction projects. 
  7. Knowledge of interpreting environmental laws, rules, regulations, standards, policies and procedures.